RFP-751-260000002328-1 | DNR-PRD Waterloo and Lake Hudson Trees

The contract, identified as RFP-751-260000002328-1, is a solicitation issued by the State of Michigan through the Lansing agency for the procurement of native trees and seeds for reforestation efforts at the Waterloo and Lake Hudson recreation areas. The solicitation requires the delivery of bare root and container-grown seedlings of Quercus alba, Quercus velutina, and Acer saccharum, along with seed collections, all sourced from native, wild provenance within specified geographic boundaries near the project sites. All plants must be nursery-grown, vigorous, disease-free, and delivered in moist condition with intact root systems, and seed viability must meet a minimum of 50% as verified by a standard cut test. Packaging and labeling requirements are strict: seed bags must be clearly marked with species name, collection location, and viability percentage; containers must protect against mechanical, wind, and desiccation damage during transport; and no products or packaging may contain PFAS. Mercury-containing products must be labeled and justified, and all digital deliverables must comply with Michigan’s SOM Digital Accessibility Standards. The contract will be awarded on a Lowest Price Technically Acceptable basis, where proposals must pass all mandatory compliance checks—including provenance documentation, Key Personnel designation, environmental restrictions, background check readiness, and financial capacity—before price is considered. The evaluation process is strictly pass/fail with no weighting or trade-offs applied among factors. The contractor must submit all required documentation via the Michigan SIGMA VSS portal by August 6, 2026, at 9:30 a.m. EST, using modifiable file formats such as Word or Excel, with files capped at 30 MB. Key personnel must be assigned full-time to the project, respond to state inquiries within 24 hours, and their qualifications, roles, and employment status must be formally documented in Attachment A. All employees accessing state property must pass fingerprint-based background checks, and subcontracting requires 90 days’ notice and prior written approval, with the prime contractor remaining fully liable. Delivery is F.O.B. destination, with inspections conducted at state premises following receipt, and rejected items must be corrected at the contractor’s expense. Invoicing must include delivery order numbers, quantities, unit prices, and shipping costs, and payments will be made via Electronic Funds Transfer to the State’s Contract Administrator, Amanda Pauly. The contractor is also barred from publicizing the contract without