RFP- C2360-26-021 Contract Administrator for USDA U.S. Forest Service Cooperative Agreement Project

Walker County, Texas, is soliciting proposals for a Contract Administrator to provide specialized services related to the administration of federal cooperative agreements under the USDA U.S. Forest Service project. The position requires an individual with demonstrated expertise in federal agreement administration, document control, interagency coordination, compliance monitoring, and closeout procedures, particularly within federally funded infrastructure, transportation, or public works contexts. The successful candidate must manage financial accountability, reimbursement processes, audit liability, and ensure adherence to federal and state regulatory frameworks, including the Clean Air Act, the Federal Water Pollution Control Act, the Davis-Bacon Act, Buy America requirements, and the Resource Conservation and Recovery Act. The contract, expected to extend through July 2028, mandates full compliance with Texas Government Code provisions including Subchapter J on contracting transparency, House Bill 89 prohibiting contracts with entities boycotting Israel, and Section 2252.908 requiring a Certificate of Interested Parties. All proposals must include a detailed professional statement, a narrative outlining relevant federal project experience, a pricing schedule, and three professional references, along with mandatory certifications such as Byrd Anti-Lobbying Amendment, Disclosure of Lobbying Activities, Conflict of Interest, and proof of professional liability insurance. Proposals must be submitted by June 24, 2026, at 9:00 a.m. CT via email to [email hidden] or by physical delivery to the Walker County Purchasing Office in sealed envelopes clearly marked with the solicitation number. Submission requirements include four printed copies, an original sealed copy, and a USB drive containing digital files. Award will be determined by best value, weighing experience (30%), prior work performance (25%), capacity to perform (25%), and proposed cost (20%). The County reserves the right to terminate for cause or convenience, with thirty days’ written notice required for convenience terminations. Contractors must permit audits by federal, state, and local entities, including FEMA, TDEM, and the Comptroller General, and retain all financial and operational records for three years after final expenditure reporting. Payment terms specify Net 30 days via check upon receipt of a properly formatted invoice, with mandatory W-9 forms on file prior to disbursement. The contract prohibits assigning obligations without prior written consent, and disqualifies entities on the SAM exclusion list or those involved in human trafficking, business with Iran or Sudan, or lobbying activities violating federal statutes. All offerors must affirm compliance with state ethics rules, including