RFP Generator Maintenance

The City of Fort Worth is soliciting proposals under RFP 25-0248 for a non-exclusive agreement to provide as-needed generator maintenance services. The scope of work encompasses comprehensive preventive maintenance, load bank testing, Automatic Transfer Switch maintenance, and emergency repairs for an inventory of generators across various city locations. Technical requirements include strict adherence to annual and semi-annual maintenance checklists covering critical systems such as fuel, lube oil, cooling, and AC power generation. The selected contractor must provide 24/7 emergency response, with specific repair timelines ranging from 8 to 72 hours and the ability to provide rental generators during emergencies to ensure continuity of operations. Proposers must demonstrate a minimum of five years of experience and provide at least three recent customer references. Evaluation is based on a best-value trade-off methodology, with the highest weight placed on qualifications and company experience, followed by small business participation and the ability to meet the city's needs. Special contractual requirements include mandatory criminal background checks and drug screening for all personnel, the use of company-issued identification and uniforms, and a minimum one-year warranty on all repairs and replacements. Proposals must be submitted by December 4, 2025, and include completed questionnaires, conflict of interest disclosures, and a detailed bid table.