RFP Item #26-147 On-Call Property Appraisal and Acquisition Professional Service

The City of Augusta is soliciting proposals for an on-call professional services contract to provide property appraisal and acquisition services, including parcel and easement acquisition, relocation assistance, and right of entry documentation, under a one-year base term with an option to renew for up to four additional one-year periods. Bidders must be pre-qualified by the Georgia Department of Transportation for ROW-LAP appraisal services and must employ a Georgia-certified General Appraiser and a Licensed Real Estate Agent as the Acquisition Agent or Negotiator. All appraisals must comply with USPAP standards, and work will be executed under separate task orders requiring individual cost proposals submitted with parcel-by-parcel pricing, total cost estimates, and completion timelines. The contract requires strict adherence to Georgia state laws, including E-Verify enrollment for contracts valued over $2,499, compliance with non-discrimination regulations, and submission of affidavits verifying citizenship or lawful presence, trade secret protections under O.C.G.A. § 10-1-761(4), and non-collusion. Offerors must submit a 5% bid bond, maintain liability and workers’ compensation insurance, hold valid business and contractor licenses per O.C.G.A. §§ 43-41 and 43-14, and submit a comprehensive proposal package including a business license, W-9, MBE/WBE utilization plan, letter of intent, and affidavits as specified in Exhibit A. Proposals must be formatted concisely within 35 pages, submitted as one unbound original and one electronic copy, with the fee proposal in a separately sealed envelope labeled “Fee Proposal” and accompanied by a USB drive. Proposals are evaluated through mandatory pass/fail gates for completeness and initial screening, followed by a weighted scoring system where cost fee proposals are the primary factor—awarding 50 points to the lowest fee, 30 to the second lowest, and decreasing increments down to five points for the fifth—though price is not the sole decisive factor in awarding the contract. All questions must be submitted by June 9, 2026, and proposals are due June 22, 2026, at 11:00 a.m. with a mandatory pre-proposal conference on June 8, 2026. The contract also mandates affirmative action for local small businesses and compliance with the M/WBE Program Ordinance regardless of project value.