RFQ-525-2700000001-1 | KYPCIS Catering / Lexington FY27

The contract pertains to Catering & Bartending Services at My Old Kentucky Home State Park in Bardstown, KY, for fiscal year 2027 under solicitation RFQ-525-2700000001-1, issued by the Kentucky Department of Parks through the Office of Procurement Services. The scope includes providing compliant catering and alcohol service for up to eight seminars, with estimated attendance of 45–85 persons per event, under a firm fixed price arrangement with a strict annual cost ceiling of $20,000. The contract has an initial one-year term with up to four optional two-year renewals, contingent upon mutual agreement. All services must be conducted on-site, with bartenders required to be at least 21 years old, certified in responsible alcohol service, arrive 60 minutes prior to events, and wear clean all-black professional attire, while backup staff must meet identical qualifications. Insurance mandates include $1 million per occurrence and $2 million aggregate in both commercial general liability and liquor liability coverage, with the insurer required to have an AM Best rating of B+ or higher, be licensed in Kentucky, and name the Commonwealth as an additional insured on a primary and non-contributory basis; self-insurance, captive insurers, and fronting policies are prohibited without prior written approval from the Office of the Controller. Offerors must submit proposals electronically via the Kentucky Vendor Self Service portal by July 31, 2026, at 3:30 p.m. ET, in three separate, single-document parts—Technical, Cost, and Proprietary—each labeled according to a defined naming convention and not exceeding 65 MB in size. Technical proposals are weighted heavily at 750 points, evaluating company background, staff availability, experience, and value-added elements, while cost proposals are scored at 300 points and oral presentations, if required, at 250 points, making award decisions based on best value through a trade-off process, not lowest price. Compliance requirements include adherence to Kentucky Revised Statutes, including KRS 45A.110 and 45A.115, mandating a notarized annual affidavit certifying no violation of campaign finance laws; a federal tax ID and Kentucky Revenue Form 10A100 for tax registration; and adherence to confidentiality protections under the Privacy Act of 1974 and ClO-126 AI Policy,