RFQ for Fee Accountant

HOUSING AUTHORITY OF THE CITY OF LAFAYETTE 115 KATTIE DRIVE LAFAYETTE, LA 70501 www.thelha.com Phone: +1 (555) 000-0000 Fax: +1 (555) 000-0000
REQUEST FOR QUALIFICATIONS FOR FEE ACCOUNTING SERVICES
The Housing Authority of the City of Lafayette, Louisiana is requesting qualifications for Fee Accounting Services for a term of 36 months. The period of accounting services will be effective from November 1, 2026 to October 31, 2029.
Qualifications will be accepted in the form of sealed bids at the office of the Housing Authority at 115 Kattie Drive, Lafayette, Louisiana 70501. All qualifications will be accepted at the above address until noon on October 16, 2026.
All qualifications must comply with all requirements of this RFQ request. A sample contract form may be used in submitting the qualifications. The qualifications shall be submitted in a sealed envelope and clearly labeled “RFQ FOR FEE ACCOUNTING SERVICES”. The responder shall place the name of the firm on the outside of the qualifications envelope.
 
ALL QUALIFICATIONS SHOULD BE SENT TO:
THE HOUSING AUTHORITY OF THE CITY OF LAFAYETTE ATTN: ANDRE LAMOTHE, PROCUREMENT MANAGER 115 KATTIE DRIVE LAFAYETTE, LA 70501
  FUNCTIONS/ REQUIREMENTS
Devote the time and attention necessary to ensure the performance of the work in an accurate and timely manner. Perform all operations necessary to maintain the general ledgers and subsidiary ledgers for the LHA; and to prepare, maintain, or furnish, as applicable, the following in financial reports. and records.: Prepare Form HUD 52267- Computation of Payments in Lieu of Taxes(annually) Prepare Trial Balances (monthly) Prepare Transaction Legers Conduct Section 8 Projections for Voucher Utilization and Reserve Account Monitoring Prepare CFP Reports as needed Prepare Comprehensive Grant Reports (if requested; normally done by Coordinator) Additional Reports Required for the Section 8 Program Prepare and Submit Monthly VMS reports to HUD Assist with time preparation of Annual Unaudited Financial Schedule (FDS). Submission to the HUD Real Estate Assessment Center (REAC) Complete the projected PHAS score as needed
Supplemental Services that may be neglected between the LHA and the fee accounting services firm are as follows: Assist the LHA in preparing financial budgets, budget revisions, and request for funds, and other financial documents not covered in paragraph 2 above Complete the annual cost allocation tool and updates as needed If LHA’s books and records are not currently posted as of the date of transfer of the bookkeeping functions to the fee accountant, the LHA may employ the Fee Accountant ADDITIONAL SERVICES: Completion of Operating Subsidy submission Completion of annual budgets and necessary revisions (we do not assist with these since there is no accountant, we complete these) Monthly financial reports and presentation to Board Completion of monthly bank reconciliations Review accounts payable weekly Assist with year end W2 calculations Assist with 1099s submission Reconcile VMS to FDS Reconcile CFP grants to books.