RFQ Master Plan for San Felipe Springs Golf Course

City of Del Rio Request for Qualifications (RFQ) Professional Landscaping Architecture Consulting Services for creating a Master Plan for the City of Del Rio San Felipe Springs Golf Course QUALIFICATIONS AND PROJECT CONCEPTS DUE NO LATER THAN: 3:00 PM CST THURSDAY, FEBURUAY 13, 2020 Address Submissions to: “RFQ Master Plan for San Felipe Springs Golf Course, Del Rio, TX” City of Del Rio ATTN: City Secretary 109 W Broadway ST Del Rio, TX 78840 I. Introduction The City of Del Rio owns approximately 80 acres of property, which includes a 9-hole layout at the San Felipe Springs Golf Course. The name San Felipe Springs, which gives life into the San Felipe River runs through most of the 9-hole course. The course has tight, narrow fairways lined with tress, and bunkers that San Felipe Springs Golf Course website: https://www.cityofdelrio.com/government/departments/san-felipe-springs-golf-course Facebook: https://www.facebook.com/SanFelipeSpringsGC/ II. Project Description Create a Master Plan including the feasibility of adding an additional nine holes for the City of Del Rio’s San Felipe Springs Golf Course to give the City an ample opportunity to make long term improvements that fit the city’s vision to serve current and future residents of Del Rio and Val Verde County. The City’s goals is to have one of the best municipal golf courses in the state of Texas. III. Invitation The City of Del Rio (hereinafter “City”) hereby solicits qualifications and project development concepts for the landscape construction of an additional 9 holes on 72 acres the City recently purchased at the San Felipe Springs Golf Course. The City seeks the Following: · Qualifications of Development/Management Team: o Experience o Financial Capabilities o Similar projects · Project Development Concepts o Develop Master Plan for construction of 9 holes o Landscape construction/renovation of golf course: § Build new cart paths where applicable & repair existing cart paths § Build new bridges where applicable & repair exiting bridges for carts § Improve drainage: Redesign green complexes to reduce ponding of water and direct surface drainage to prevent the collection of water in areas where play is adversely affected such as approaches and bunkers § Green complexes and surrounds: Evaluate and make recommendations for grasses (currently grasses include Bermuda TiF 419 greens and Baby Bermuda fairways and roughs) § Tee renovation § Update irrigation system § Erosion control around creeks § Practice facility expansion/renovation § Short game area · Other hole-by-hole Construction o Re-routing holes o Use development concepts that reduce maintenance costs o Use development concepts that preserve safety to the community, golfer, and staff o Compliance with all environmental and natural resources laws and regulations o Preserve or improve the existing aesthetics, quality, property values, and views of the surrounding neighborhoods The City seeks submissions that document and support the qualifications of the proposer to successfully implement their conceptual proposal. This Request for Qualifications describes the general rules for preparing and submitting qualifications and development concepts and the City’s requirements. Proposer shall submit a written submittal, which presents the Proposer’s qualifications and ability of their solution to meet the specific needs of the City. The submission should be prepared in a clear and concise manner and should provide all the information that is considered pertinent. The emphasis of the proposal should be placed on accurate responses to the needs of the City as outlined in this RFQ. Failure to comply with the requirements or to provide the requested information may result in rejection of proposals. Project Location San Felipe Springs Golf Course is located at 1524 E. Highway 90, Del Rio, Texas 78840. Personnel All personnel to be assigned to this project are subject to the approval of the City. Specific experience conducting work of a similar scope shall be limited to the previous five years. In the event replacement personnel is required, the proposed replacement must have equivalent education and experience as the individual(s) whom they replace. Resumes of personnel to be assigned to this project, including replacement personnel, are to be submitted to the City for review and the City reserves the right to interview replacement personnel prior to its approval. The individual/consulting firm shall be responsible for all briefings of replacement personnel as to the status of the project at no expense to the City. Proposal Requirements 1. Description of firm's qualification for performing the work outlined in the Scope of Service. Specific information relative to similar work accomplished (maximum 2 pages); 2. Resumes of key personnel who will actually be assigned to the project and describe their role and list of all registrations, certificates and licenses applicable to the disciplines of architecture/design. Clearly identify proposed Project Manager, highlight his/her individual experience and how many years of service with the company. The City of Del Rio looks very close at the Project Manager who will be performing the day-to-day coordination and will be the main point of contact of the project. Include contact information including email for Project Manager (maximum 3 pages); 3. Anticipated approach, scope and time line to complete proposed project (maximum 3 pages); 4. A list of five (5) recent and similar projects performed including the following (maximum 2 pages): a. Name of the entity for which the work was performed; b. Brief description of the scope of the project, please include the proposed budget and timeline as well as actual budget and timeline and the number and dollar amount of change orders; c. Name of contact person with the entity and their current contact information who can knowledgeably discuss your role and performance in the project; d. Provide a sample of deliverables that were produced for the entity (design sketch, perspective drawings-not included in page count); e. Successful completed projects in the Houston area will be a plus 5. Current workload and ability to deliver projects on time and within budget (maximum 1 page); 6. List of any proposed sub-consultants and experience providing required services for the project (maximum 1 page); The City may elect to use sub-consultants from its current selected pool of engineers and surveyors. Selected consultant may be required to contract with them. 7. Proof of Professional Liability insurance and policy limits (maximum 1 page); The total maximum number of pages for a qualification proposal is 13 pages (not including any design sketches or perspective drawings). Award of Contract Execution A pre-determined selection committee shall review the proposals and a recommendation will be made to the City Council for approval. A committee of City representatives will select the most qualified firms/individuals based solely on the statements of interest and qualifications and other information gathered by the City. Number of Copies Required One (1) original, one (1) digital and seven (7) hard colored copies shall be submitted in one proposal package. The proposal should be marked “San Felipe Springs Golf Course Master Plan” and must be received by (DATE TBD) at City Hall located at 109 W. Broadway St., Del Rio, Texas 78840. All proposals shall be addressed to City of Del Rio, City Secretary, 109 W. Broadway, Del Rio, TX 78840. Evaluation of Proposals Proposals shall be evaluated and a selection made using the following criteria: 1. Project Manager experience and qualifications of staff: 20 points 2. Project approach and timeline: 20 points 3. Reputation and experience of the firm with respect to professional consulting services in the following disciplines: strong expertise in and knowledge of the golf industry, architectural design and requirements for golf course. Experience from the last five (5) relevant projects: 30 points 4. Familiarity of the area: 10 points 5. Current workload and time line: 10 points 6. Ability to meet schedules and budget estimates: 10 points TENTATIVE RFQ SCHEDULE Release of RFQ is February 2, 2020 Due Date of RFQ will be February 13, 2020 Selection Committee recommendation will be presented to City Council on February 18, 2020. Negotiations and development of final agreement will be conducted between (DATE TBD) Agreement will be taken to Council for approval on (DATE TBD) The City reserves the right at any time to modify, waive, or otherwise vary the terms and conditions of this request for proposals including, but not limited to the deadlines for submission, the submission requirements, and the scope of work. The City further reserves the right to reject any and all submittals, or any portion of the service, to cancel or withdraw this request for proposals at any time and to negotiate with any party prior to or after submittal of any proposals.