RFQ - Polyalphaolefin (PAO) Chiller System Repair Services

This solicitation, identified as FA822226QB027, seeks diagnostic and repair services for communication faults between Polyalphaolefin (PAO) chillers and remote manifolds located at Hill Air Force Base in Utah, specifically in labs 185, 263, 265, and 266. The contract is structured as a Firm Fixed Price award to be awarded on a Lowest Price Technically Acceptable (LPTA) basis, with only one contract anticipated. Proposals must be submitted electronically by July 6, 2026, at 5:00 PM MST to the designated points of contact, Kathryn McKay and Jonathan Graham. All offerors must be registered in the System for Award Management (SAM) with an active Unique Entity Identification (UEI) and CAGE Code, and must possess a current SPRS NIST 800-171 DoD Assessment to be eligible for consideration. The required performance location is on-site at Hill AFB, with a period of performance of 12 months not to exceed August 3, 2026. Offerors are required to provide all personnel and equipment necessary to perform the work, including access to the Mechanical Room and designated lab areas, and must comply with stringent security protocols, including base entry coordination, escort requirements, CUI handling, and restrictions on foreign national access without prior approval from the Air Force Office of Special Investigations. Key deliverables include two data items: Diagnostic Results of Investigation/Root Cause and Results of Repairs, both due 30 days after testing and submitted under CDRLs A001 and A002, respectively. Technical data must conform to specified formatting standards. Payments will be processed through Wide Area Workflow (WAWF), with invoicing methods dependent on the type of line item—cost vouchers for labor-hour or time-and-materials, and invoice and receiving reports for fixed-price deliverables. Contractors must adhere to DFARS Appendix F for receiving reports and comply with a comprehensive set of FAR clauses covering antiterrorism training, whistleblower rights, labor standards, equal opportunity, trafficking prevention, paid sick leave, sustainable products, and cybersecurity and identity protections. All contractor personnel must wear proper identification badges, procure their own lanyards, and follow local installation procedures. The Government will provide working space, utilities, and access to equipment, but the contractor assumes full responsibility for compliance with all security, reporting, regulatory, and