RFQt Shredding Services

The City of Fort Worth is soliciting bids for secure document shredding services under solicitation number 26-0200, issued on May 18, 2026, with responses due by May 26, 2026. The contract is for on-demand shredding services to be performed for the City Secretary Department, with work occurring Monday through Friday between 8:00 a.m. and 3:00 p.m. Services include scheduled collection, transportation, and destruction of sensitive materials, management of bins and consoles, and adjustment of service frequency based on documented volume. All personnel must pass background checks, comply with City badging and access protocols, and maintain NAID Certification if acting as subcontractors. The City requires full compliance with data security policies and mandates immediate reporting of any data breach within 24 hours, with a formal incident report due within 72 hours. Delivery terms are F.O.B. Destination, freight prepaid and allowed, with title and risk of loss passing only upon receipt, inspection, and acceptance at the delivery point. Invoices must be submitted electronically to RIMDataServices@fortworthtexas.gov using a specified subject line format and vendors must register for direct deposit payments through the City’s purchasing portal. The agreement has an initial term of one year beginning February 1, 2023, with potential for four one-year renewals contingent on funding and performance. The award will be based on a Lowest Price Technically Acceptable (LPTA) methodology, evaluating factors including unit price, total quote, terms and discounts, delivery capabilities, sample testing results, vendor past performance, responsibility, cost estimates, and surplus value, though no explicit weights are assigned. Bidders must submit completed RFQt-01 forms, a bid table, a Small Business Enterprise Certificate (if applicable), and NAID Certification documentation via the Euna Portal. Packaging must follow commercial standards with clear, permanent labeling identifying the seller, consignee, purchase order number, and container sequence. The City retains the right to adjust service frequency and request unscheduled pickups with 48 hours' notice. Compliance with all contractual clauses from the City’s Standard Purchasing Terms and Conditions, effective February 1, 2023, is mandatory, including warranties, inspection rights, non-infringement guarantees, and restrictions on assignment or delegation. No federal contracting systems like WAWF are used; all submissions and communications are governed by the City’s internal processes