RFQu Building Inspection Services Qualified Pool

The City of Eugene has issued a Request for Qualifications (RFQu) to establish a qualified pool of building inspection service providers for on-site inspections conducted on a contractual and as-needed basis. This solicitation, numbered S-KE0010-00009160 and posted January 11, 2024, invites qualified individuals or firms to submit statements of qualifications with a long submission window ending January 15, 2029. Qualified entrants will be evaluated based on credentials and experience, but inclusion in the pool does not guarantee contract award. When inspection needs arise, the City will review the pool and may enter into contracts with appropriate providers. The scope covers various categories of inspections in compliance with Oregon Specialty Codes and the Eugene municipal code, requiring inspectors to hold valid state certifications, such as Structural, Mechanical, Electrical, Plumbing, or Residential Structural Inspector credentials. Services will be performed in accordance with applicable laws, regulations, and sustainability policies outlined by the City, which emphasizes environmentally responsible practices. This contract functions as a personal services agreement under the City’s public contracting rules, providing base terms with the option to renew for up to three additional one-year periods by mutual agreement. The procurement process includes submission of a cover letter, questionnaire, references, and certifications, with the City reserving the right to accept or reject qualifications. Compensation and detailed performance requirements are governed by referenced exhibits, though no pricing or cost ceilings are provided upfront. Inspection and acceptance occur at the contractor’s or site location, with contractual obligations requiring adherence to non-discrimination rules, confidentiality of marked information, and compliance with situational security policies when on City property. The contract includes provisions for mandatory assignment and protection of key personnel, flow-down obligations to subcontractors, and mechanisms to ensure legal and ethical compliance. Payment terms are net-30 with manual invoicing by email, and the City maintains audit and inspection rights. Overall, this solicitation establishes a flexible, qualified resource pool to support the City of Eugene’s building inspection needs in alignment with its regulatory and sustainability commitments.