S205--Waste, Solid, and Recycling | Southern Ohio VA Medical Centers | Chillicothe, Cincinnati, Columbus, and Dayton VA Medical Facilities

The contract, identified by solicitation number 36C25026Q0297, is an indefinite-delivery, indefinite-quantity (IDIQ) agreement issued by the Department of Veterans Affairs’ Network Contracting Office 10 for comprehensive solid waste and recycling services at multiple VA Medical Centers in Southern Ohio, including Chillicothe, Cincinnati, Columbus, and Dayton, along with associated outpatient and outreach sites. The contract has a guaranteed minimum value of $40,000 for the base year and a maximum total potential value of $3,250,000 over five years—including one base year and four option years—under which contractors must provide scheduled and emergency collection, disposal, and recycling of regulated and non-regulated medical waste, linen, and laundry services using government-approved containers and licensed disposal facilities. Services must comply with OSHA, EPA, and Department of Labor wage standards, ensuring 98% on-time collection rates, zero safety or environmental violations, and continuous customer satisfaction, with performance monitored through a contracted Quality Control Program and Government-led inspections at each medical center site. All proposals must be submitted electronically by March 11, 2026, to the designated contracting officer, and must include a completed Price-Cost Schedule, Past Performance Questionnaire, Vendor Acknowledgment and Concurrence Table, liability insurance documentation, and a detailed list of facilities providing service, with an email attachment limit of 30 megabytes. The contract is fully open to both large and small businesses under NAICS code 562111, with a size standard of $47 million in annual revenue, and incorporates a full range of FAR clauses tailored for commercial items and service contracts, including provisions for indefinite quantity, contract extensions, wage adjustments, labor standards, pollution prevention, and combating human trafficking. Key contractual requirements include VA Police background checks for all personnel accessing restricted areas, designation of a Quality Control Manager, adherence to strict identification and vehicle marking protocols, and full compliance with subcontracting obligations, particularly for large businesses which must submit a formal subcontracting plan. Invoicing must be conducted exclusively through the VA Tungsten Network Portal, and payment will be processed monthly in arrears under the Prompt Payment Act. Evaluation of proposals will be based on administrative completeness, technical approach, past performance, price using Net Present Value analysis, and veterans involvement—but no single factor is weighted numerically, and award will follow a best-value trade-off process rather than low-price technically