Signage and Wayfinding Program Coordinator Services

The City of Dallas is seeking qualified firms to provide signage and wayfinding program coordinator services for its Department of Aviation through solicitation BXZ26-00030682, with proposals due by August 14, 2026. The contract falls under NAICS code 541430 and is administered by the Office of Procurement Services, with all work to be performed in Dallas, Texas. The scope of work involves developing, coordinating, and implementing comprehensive signage and wayfinding solutions across airport facilities, requiring alignment with FAA guidelines, ADA standards, and the City’s DRIVE Policy for inclusive vendor engagement. Proposals must include a detailed approach to stakeholder coordination, digital integration, and project management, along with demonstrable experience in airport-wide wayfinding systems, including at least ten years of relevant expertise and three client references. The evaluation is based on a best-value trade-off process, with technical factors—approach and methodologies (25 points), firm experience and qualifications (20 points), team organization and key personnel (20 points), and the DRIVE plan for regional and disadvantaged business participation (20 points)—comprising 85 total points, while pricing will be considered alongside technical merit. Contract administration is governed by municipal procedures, with monthly invoicing sent electronically to the City’s Accounts Payable office and payments processed via EFT; no federal accounting codes or systems apply. Special requirements include strict confidentiality protocols, ongoing disclosure of organizational conflicts of interest, mandatory insurance procurement within 15 days of award, and compliance with SBE subcontracting and Commercially Useful Function standards. Contractors must also adhere to audit rights extending three years post-performance and face termination with ten days’ notice if the City exercises its convenience clause, with no liability for lost profits. Proposals are limited to 35 pages including the executive summary, must be submitted exclusively through the city’s online portal, and require submission of resumes, certifications, and organizational charts without images or graphics. All submissions must be in 12-point font and exclude cover letters, table of contents, and résumés from the page count. The contract does not specify a fixed term but will be executed through task authorizations with performance reviews influencing renewals and future procurement opportunities.