Sole Source Mindray ePM12M Vet Monitors for Veterinary Readiness Activity Japan

The Defense Health Agency is procuring 15 Mindray ePM12M Vet Monitors and associated accessories through a sole-source award to TrillaMed, LLC, a Service-Disabled Veteran-Owned Small Business (SDVOSB), under FAR 12.102(a) and FAR 19.106-3(a)(1). This non-competitive action is justified by the technical specificity of the equipment, the necessity for manufacturer support, and the requirement for overseas delivery to Japan, where TrillaMed is the only responsible SDVOSB capable of fulfilling the requirement. The monitors are essential for veterinary care at seven Veterinary Treatment Facilities in Japan, supporting Military Working Dogs and pets of service members. The procurement is under NAICS code 339112 and is designated as an SDVOSB sole source set aside, with no competition expected due to the unique capabilities of the vendor. Delivery is mandated within 90 days of order receipt to USA MEDDAC-JAPAN at APO AP 96343-5011 in Sagamihara, Kanagawa. The contract is structured as a firm-fixed-price purchase order with no pricing details publicly disclosed, though the action is confirmed to be below the Simplified Acquisition Threshold. The capability statement submission process is central to the procurement, requiring vendors to submit a two-page document in 10-point font via email in Word or PDF format by June 30, 2026, to the designated contracting specialists. No formal contract clauses, FAR/DFARS clauses, MIL-STD packaging or marking standards, inspection criteria, or evaluation factors are specified in the documentation. Acceptance is based solely on technical acceptability and vendor eligibility, with no competitive scoring or cost analysis performed. The vendor must provide the exact Mindray ePM12M Vet Monitor with specified accessories, including AHA/IEC-compliant ECG cables and proprietary components, and no substitutes are allowed. While the place of performance and delivery location are clearly identified, payment terms, accounting codes, invoicing methods, and contract administration details such as a COR or COTR are not provided. The procurement relies entirely on the SDVOSB certification of TrillaMed, LLC, with its UEI GW9FLBWB5625 and CAGE code 56FN2, and the Notice of Intent serves as the official documentation justifying the sole-source award.