Sources Sought - Refuse Collection and Disposal Services

The Indian Health Service is conducting market research through a Sources Sought notice to identify qualified Indian Small Business Economic Enterprises (ISBEE) capable of providing comprehensive solid waste and recycling management services at the Phoenix Indian Medical Center in Phoenix, Arizona. The contract, identified by solicitation number IHS1525623, is exclusively set aside for Indian-owned small businesses under the Buy Indian Act, requiring offerors to self-certify as an ISBEE and identify the federally recognized tribe or Alaska Native Corporation upon which their eligibility is based. The scope of work includes the full lifecycle management of solid waste and recyclables—storage, collection, transportation, and disposal—using designated container sizes including 3-, 8-, 37-, and 40-yard bins, with scheduled and on-demand services. Collection frequencies are defined for each bin type, with services required between 7 a.m. and 6 p.m. on designated days, and immediate recovery of missed collections within 24 hours, especially for critical medical areas. Contractors must provide all labor, equipment, and materials, maintain sanitary and functional containers, and ensure compliance with federal, state, and local regulations including 40 CFR Parts 257-258, Arizona Administrative Code Title 18, and City of Phoenix codes. A valid Arizona solid waste hauler license and Commercial Driver’s License for operators are mandatory. The contractor is required to implement a secure, real-time web-based tracking system for automated reporting to the Contracting Officer’s Representative, including GPS-enabled vehicle tracking and digital documentation of disposal and recycling activities. Performance will be evaluated based on technical capability, operational reliability, and compliance with reporting and regulatory standards, with no formal scoring system or pricing data included, as this is a market research initiative. The proposed contract structure includes a base year from September 20, 2026 through September 19, 2027, with four potential one-year options extending through September 19, 2031. All responses must be submitted in writing by May 11, 2026, and must include the IHS Indian Economic Enterprise Representation Form and a Statement of Work. Offerors must hold a valid SAM Unique Entity Identifier and be registered in the System for Award Management; no CAGE code is required. Proposals should demonstrate capability to handle emergency service disruptions, maintain equipment, support recycling efforts, and ensure environmentally responsible disposal at approved landfills. Payment will be processed electronically through the Department