Southern Border Food Services - 4 Regional IDIQ Contracts

PROSPECTIVE OFFERORS MUST INDICATE ACCEPTANCE OF ALL AMENDMENTS TO THE SOLICITATION WITHIN PROPOSAL DOCUMENTS SUBMITTED FOR THIS REQUIREMENT. ----------------------------- AMENDMENT NINE - CLARIFICATION OF "MEALS CATEGORY" TERM. The term "Meals Category" refers to four (4) categories: Tender Age Children Meals, Older Children Meals, Adult Meals, and Late Meals, as outlined on the Pricing Sheets. A fully burdened priced meal menu for each type of meal (Breakfast, Lunch and Dinner) shall be provided and priced within each category, to include special dietary menus as indicated in the Statement of Work (SOW). Descriptions of each menu item(s) shall be separately provided within the proposal documents. Please note that the number in the Pricing Sheets indicated as a "sample number" is only used for the purpose of evaluation of pricing only. It does not indicate the actual number of meals, or any number of meals that shall be awarded via Task Order awards. The number is based on estimated numbers of meals and shall be utilized as an even baseline to conduct overall price evaluation of proposal pricing. ----------------------------- AMENDMENT EIGHT - FINAL QUESTIONS AND RESPONSES DOCUMENT ATTACHED. RESPONSE DATE EXTENDED. Due to a potential issue with clarity with regards to pricing and daily estimates, a final Questions and Response document has been atttached. The Pricing Sheets for Miami and El Paso have also been updated. Please use FINAL v2 version of these sheets. The response due date has been extended to June 2, 2023 at 3:00 P.M. Eastern Time based on this change. ----------------------------- AMENDMENT SEVEN - FINAL QUESTIONS AND RESPONSES DOCUMENT ATTACHED. ----------------------------- AMENDMENT SIX - DUE DATE EXTENSION AND QUESTIONS AND RESPONSES DOCUMENT ATTACHED. Solicitation response due date has been changed to May 30, 2023 at 3:00 PM Eastern Time. Solicitation final question due date has been changed to May 23, 2023 at 3:00 PM Eastern Time. Please also note that the attached Pricing Sheets have been reverted back to the original format, without snacks. Snacks are not included in this requirement - see Amendment Six - Q&A document. Reverted Pricing Sheets are indicated as FINAL in document name. ----------------------------- AMENDMENT FIVE - UPDATED PRICING SHEETS ATTACHED. The Pricing Sheets for each location have been updated to include a Line Item for Snacks. Prospective Offerors shall use the updated sheets (indicated by "v2") when submitting pricing for locations/regions. ----------------------------- AMENDMENT FOUR - QUESTIONS AND RESPONSES DOCUMENT ATTACHED. ----------------------------- AMENDMENT THREE - QUESTIONS AND RESPONSES DOCUMENT ATTACHED. ----------------------------- AMENDMENT TWO - QUESTIONS AND RESPONSES DOCUMENT ATTACHED. ---------------------------- AMENDMENT ONE: PROPOSAL DUE DATE CLARIFIED The Due Date for proposals is May 23, 2023 at 3:00 P.M. ET. Please see change in writeup below. --------------------------------- INTRODUCTION INDEFINITE DELIVERY, INDEFINITE QUANTITY (IDIQ) CONTRACT(s) (Multiple Single-Award Contracts) - SOUTHERN BORDER FOOD SERVICES. LOCATIONS: Southern Border covering the following regional locations: Region 1: USBP San Diego Sector Region 2: USBP El Paso Sector Region 3: USBP Rio Grande Valley Sector Region 4: USBP Miami Sector This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.603(c), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation number is 70B03C23R00000046 and is issued as a Request for Proposal (RFP). The solicitation documentation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-02. The associated North American Industrial Classification System (NAICS) codes for this procurement is 722310 - Food Service Contractors, with a small business size standard of $38.5M in revenue. This requirement is a Total Small Business set-aside, and only qualified Offerors may submit proposals. Prospective Offerors are required to identify their company's business size and certify that they hold the applicable NAICS code. To be eligible to submit an offer, prospective offerors must have a valid and up-to-date applicable registration in the System for Award Management (SAM) website (www.sam.gov) prior to proposal submission. Prospective offerors not properly registered in SAM at the time of proposal submission shall not be considered for award. Emailed responses are requested to be received by the IDIQ contract Contracting Officer (CO) Frank S. Duarte at the following address by no later than May 30, 2023, at 3:00 P.M. Eastern Time (ET): contact@example.gov. *** Question Submission: Interested Offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Agency to respond, but no questions shall be accepted after May 23, 2023, 3:00 P.M. ET. Questions must be submitted directly to the IDIQ contract CO at the email address indicated on this notice. *** Description of the Requirement Offeror shall be able to furnish complete Meal Delivery and Distribution Services as described and outlined in the attached Statement of Work (SOW), during the three-year ordering period specified, at one or more of the US Customs and Border Protection Agency, US Border Patrol (USBP) Sector Regional locations indicated. Upon award of an IDIQ contract, Task Orders may be placed by an Ordering Contracting Officer to obtain meal delivery and distribution at a given USBP location as outlined in the Ordering Procedures contained in the Solicitation Provisions and Clauses document attached. The US Customs and Border Protection Agency intends to establish four (4) single-award IDIQ contracts resulting from this requirement, based on the Regional Locations outlined above. However, the Government reserves the right to not award any IDIQ contract and, if an IDIQ contract is awarded, the Government will only be obligated to purchase the stated Minimum Government Guarantee. The resultant IDIQ contract award will be three (3) years in duration, subject to an aggregate total Not-To-Exceed ceiling/Maximum Contract Value amounts as follows: Region 1: USBP San Diego Sector - $9,000,000.00. Region 2: USBP El Paso Sector - $22,000,000.00. Region 3: USBP Rio Grande Valley Sector - $45,000,000.00. Region 4: USBP Miami Sector - $872,000.00. The Government anticipates award of an IDIQ contract within 30 days of receipt of offers. The Government is obligated only to the extent of the authorized Task Orders placed under the IDIQ contract. IDIQ Contract Ordering Period The ordering period of these IDIQ contracts shall be three (3) years or up to the Maximum Contract Value/Ceiling, whichever limit is reached sooner. Pricing proposals shall be provided in Attachment 2 (IDIQ contract Pricing Sheet for each Region) for the following ordering periods: July 14, 2023 - July 13, 2024 (Ordering Period 1) July 14, 2024 - July 13, 2025 (Ordering Period 2) July 14, 2025 - July 13, 2026 (Ordering Period 3) GENERAL INSTRUCTIONS FOR THE PREPARATION OF OFFERS CBP will conduct a streamlined evaluation of all received offers for establishing the IDIQ contracts, as outlined in the attached IDIQ contract Solicitation Provisions and Clauses document, the content of which is incorporated herein by reference. CBP reserves the right to establish an IDIQ contract without further communication and exchange; therefore, each response to this request should contain the Offeror's best pricing, terms, and conditions. Offers must be prepared in accordance with these instructions and provide all required information in the format specified. The required format is designed to ensure submission of information essential to the understanding and comprehensive evaluation of the Offeror's offer. Failure of an offer to comply with these instructions may be grounds for exclusion of the offer from further consideration. Any exceptions taken with respect to the clauses in the solicitation shall be noted by the Offeror in its proposal. For the purpose of facilitating exchanges, for every instance where the Offeror does not propose to comply with or agree to a requirement, the Offeror shall propose an alternative and describe its reasoning therefor. Prospective Offerors may submit proposals addressing the meals requirement for all locations within a single Region or for all locations within multiple Regions, or for all locations within the four USBP Regions based on the Offeror capabilities. Each prospective Offeror shall include in its proposal a fully completed IDIQ contract Pricing Sheet for each Region to be included/covered by its proposal using the templates attached to this notice. By way of illustration, if an Offeror seeks to include all four Regions in its proposal, then four (4) Pricing Sheets are required. The number of IDIQ contract Pricing Sheets required will depend on the number of USBP Regions included in a given Offer. Failure to comply with this term may result in the Offer being determined to be non-responsive. In addition to providing pricing for this solicitation, each Offeror must also provide any required, NON-PRICING responses as follows: Technical Proposal (20 pages maximum): Full menu of items to be provided; Distribution methodology; Food Safety Plan/Quality Control Plan; Completed representations and certifications; Certification that quoted menus meet or exceed USDA and FDA nutritional guidelines; Business health certifications. Past Performance (5 pages maximum): Information on historical provision of same or similar requirements. Offerors shall identify up to three (3) contracts/orders or subcontract work where the Offeror has performed similar requirements in the past three (3) years. These projects/contracts/orders/subcontracts can include those performed for the federal, state, and local governments, commercial industry and those performed for private organizations. Submissions shall be in electronic format and sent to the IDIQ contract CO listed on this solicitation in accordance with this solicitation. Emailed submissions must be in separate attachments and clearly indicate what is being provided. The Government reserves the right to disregard any additional attachments without notification to any Offeror. Subject line of the email should read - 70B03C23R00000046 Southern Border Food Services IDIQ contract. Due to CBP restrictions on the size of email, ensure that all emails submitted are less than 5MB. If the offer exceeds 5MB, please separate the submission into multiple emails and include in the subject line the solicitation number and # of # emails. Any electronic submission determined to contain a virus will be deleted and not viewed or accepted for consideration under this solicitation. Submissions must be received no later than the exact time specified in this solicitation to be considered for award. Time of receipt will be determined by the government's email receipt time. It is the offering firm's responsibility to ensure this is done according to the above restrictions. Offers MUST be good for 30 calendar days after close of solicitation. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at https://www.sam.gov/SAM/. ATTACHMENTS IDIQ contract Statement of Work IDIQ contract Pricing Sheets (Each Region) IDIQ contract Solicitation Provisions and Clauses List of applicable Wage Determinations.