This Solicitation opportunity from Department Of Defense was posted on July 29, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Spangdahlem Total Maintenance
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The Defense Commissary Agency is soliciting a non-personal services contract for comprehensive maintenance of the Spangdahlem Commissary facility in Rhineland-Palatinate, Germany, requiring the contractor to manage all building systems, infrastructure, and food-handling equipment through its own workforce. The scope encompasses three maintenance categories: preventive maintenance with scheduled inspections and certifications for HVAC, refrigeration, and fire systems; unscheduled maintenance requiring a firm-fixed-price estimate within 14 days of request and completion within 45 days of approval; and emergency maintenance triggered by threats to safety, property, or operations, with a 24/7 hotline and a mandatory on-site arrival within three hours. All work must be documented in DeCA’s Service Order Management System (SOMS), and failure to log work results in non-payment. The contractor must conduct a full inventory of all equipment and refrigerant gases within 30 days of award, labeling each item with blue vinyl/PVC tags featuring a pre-numbered format of a three-letter facility code followed by six digits, meeting strict durability and visibility standards. Workforce requirements mandate that at least 70% of tasks be performed by internal, English-speaking personnel, with a Contract Manager and Alternate responsible for coordination, prioritization, and timely execution. Compliance extends to EU Directive 2019/771, which imposes a two-year legal warranty on all installations and supplies, alongside adherence to U.S. military regulations and local German laws. The contract is structured as a firm-fixed-price arrangement with a basic performance period from August 3, 2026, to August 2, 2027, and two optional one-year renewal periods extending through August 2, 2029. Line items cover preventive maintenance, unscheduled/emergency maintenance, repair-by-replacement up to 10,000 euros per period, and a required commercial work order system that integrates with Annex I specifications. Submission of an accurate pricing worksheet is a mandatory pass/fail gate for eligibility. Offerors must maintain a current CMMC Level 1 certification and comply with NIST SP 800-171 Revision 2 for information systems handling federal contract information, with annual affirmations required in the Supplier Performance Risk System. All proposals must include a Unique Entity Identifier, SAM representations, a Trade Agreements Certificate, and a statement affirming agreement with all solicitation terms. Offers are due by July 20, 20
General Info
Agency
NAICS
Place of Performance
Spangdahlem, DE-RP, DEUSet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Amendment 4: Extend the solicitation to allow the offerors a chance to respond to the evaluation notices being issued and change CLIN 0004, 1004, and 2004 to not priced.
Amendment 3: Answer the questions from interested parties (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160003) for more information).
Amendment 2: Correct the solicitation helpdesk link and extend the solicitation due date (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160002) for more information).
Amendment 1: Answer the questions from interested parties and incorporate a site visit in the solicitation timeframe (See attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160001) for more information).
(i) The Defense Commissary Agency (DeCA) requires a commercial contractor to provide comprehensive maintenance services for its Spangdahlem Commissary facility and equipment in Germany. This is a non-personal services contract where the contractor manages their own workforce to keep all building systems, infrastructure, and food-handling equipment safe, compliant, and continuously operational.
The contractor must deliver three main categories of maintenance:
- Preventive Maintenance (PM): Regularly scheduled inspections, cleaning, filter replacements, and certifications (such as HVAC, refrigeration, and fire systems) based on structured intervals.
- Unscheduled Maintenance (UM): Non-emergency repairs. The contractor must provide a firm-fixed-price estimate within 14 days of a request and complete the work within 45 days of approval.
- Emergency Maintenance (EM): Critical repairs to prevent loss of life, safety hazards, or major product spoilage. The contractor must maintain a 24/7 hotline, arrive on-site within 3 hours, and is authorized to execute repairs.
Systems & Compliance
- SOMS Tracking: All work orders, inventories, estimates, and checklists must be managed and logged in DeCA’s secure, web-based Service Order Management System (SOMS). Undocumented work is considered non-performance and will not be paid.
- Inventory & Labeling: The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item, and update this inventory quarterly.
- German & EU Compliance: All work must align with commercial standards, U.S. military regulations, and local host nation/European Union laws—specifically adhering to EU Directive 2019/771 which mandates a strict 2-year legal warranty on all supplies and installations.
- Workforce Standards: The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70% of the contract workload with internal staff.
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