Sponsorship Tracking Software

The City of Peterborough is seeking proposals under RFP-07-26 for a market-ready Sponsorship Tracking Software solution to centrally manage its sponsorship program, which generates approximately 1.5 million dollars in annual revenue. The required system must support the full sponsorship lifecycle, including lead management, contract administration, and renewals, for roughly 2,000 City-owned assets and 400 to 500 businesses. Key technical requirements include the ability to export data in non-proprietary formats, role-based security permissions, and integration with the City's SAP financial system via CSV reports for invoicing and payment synchronization. All data and applications must be hosted in North America and comply with PIPEDA and MFIPPA standards. The selection process follows a multi-stage evaluation where proponents are ranked based on combined scores from non-price rated criteria and pricing. Proponents scoring at least 25 points in specific rated categories may be invited to provide a software demonstration. Mandatory submission requirements include a business license, HST registration number, proof of insurance ability, and three client references from the last five years. Additionally, the City emphasizes social value, requiring respondents to disclose business size, diverse-owned status, and policies regarding living wages and inclusive employment. The successful supplier must maintain comprehensive commercial general liability insurance and adhere to strict confidentiality and data ownership terms.