Student Information System

The Los Angeles County Office of Education Educator Preparation Unit is soliciting proposals for the implementation, configuration, and maintenance of a secure, cloud-based Student Information System. The primary objective is to consolidate and migrate historical data from four distinct FileMaker versions into a single platform supporting ten current programs and seventeen credentialing pathways. The system must manage the full participant lifecycle, including lead management, applications, enrollment tracking, workflow automation, and reporting. The contract term begins upon execution and runs through June 30, 2027, with the possibility of four optional one-year extensions, for a total potential duration of five years. Proposals are due by November 20, 2026, and must be submitted electronically in PDF format via the designated online portal. Award selection is based on a 100-point scale evaluating vendor qualifications, functional capabilities, implementation and migration plans, customer support, and cost. Pricing is based on an estimated baseline of 1,700 users or 10,000 enrollments. The selected contractor must adhere to strict data security standards, including encryption at rest and in transit, and comply with federal and state laws such as the Americans with Disabilities Act and Title VII of the Civil Rights Act. Additionally, contractors must provide a Generative AI Disclosure Statement if such tools were used in the proposal process.