Submersible Remote Operated Vehicle

The Washington Department of Fish and Wildlife (WDFW) has issued a Request for Quotation (RFQ PF260071TC) seeking a submersible Remote Operated Vehicle (ROV) to conduct biofouling surveys on commercial vessel hulls within multiple counties in Washington State. The primary purpose of this procurement is to equip WDFW with advanced underwater survey capabilities to monitor biofouling and support environmental compliance assessments at ports. The ROV must meet stringent technical specifications, including operation at depths of at least 100 meters, 4K pivoting camera systems, high-intensity adjustable lighting (minimum 3,000 lumens), GPS and sonar integration, Doppler Velocity Log, neutral buoyancy in freshwater, and a 100-meter tether. The contract also requires delivery of two interchangeable battery sets providing at least four hours of runtime, a spare parts kit, a waterproof controller, and a ballast kit. Mandatory vendor responsibilities include not only equipment delivery but also a minimum of two hours of onsite operator training, online technical support, and a two-year manufacturer warranty to ensure operational readiness and reliability. This solicitation is structured as a firm-fixed price procurement not to exceed $150,000, with delivery strictly due by June 30, 2026, under FOB Destination terms, with all freight prepaid. Evaluation will be conducted on a best-value basis considering technical compliance with specified ROV capabilities, vendor certifications (including adherence to Executive Order 18-03 concerning mandatory arbitration clauses), and total cost. Vendors certifying the absence of mandatory arbitration clauses for employees may receive a 3% bid preference. Packaging must comply with environmental standards prohibiting the use of colorants or PCBs, and submissions must include detailed product brochures with model specifications and images. The contract does not include formal Federal Acquisition Regulation (FAR) clauses but contains administrative and certification requirements pertinent to Washington State procurement rules. Invoices are to be submitted to WDFW’s purchasing office with payment terms net 30 days upon acceptance at the designated delivery location in Olympia, Washington. Tina Carollo serves as the primary contact for all contractual and technical inquiries, emphasizing streamlined communication throughout the procurement and contract administration phases.