Stony Brook University Hospital intends to make an award for the above-notedcommodity, product, and/or service. A sealed bid will be held. If you areinterested in providing a proposal for the above commodity/product and/orservice, you must contact the appropriately designated Campus contact in thisadvertisement within 15 business days of this Advertisement Notice. An award will be made to one single Vendor.
Proposal Due Date & Time: November 14th, 2025, at 11:00am.
Bidding Documents will be issued to interested vendors free of charge by the Hospital Purchasing Department, upon written request to the buyer of record, Matt DeGudicibus, by email, to
contact@example.gov.
Documents will only be provided to potential bidders electronicallyvia e-mail for this project. This will allow for inclusion on the Project’sPlan Holders List and direct receipt of any Addenda and/or Clarificationsthat may be issued. Bids submitted by contractors who have obtainedforms in any other manner will be considered informal. Bids must be submitted in duplicate on the forms provided by the Hospital. They shall be addressed to:
Stony Brook University Hospital Purchasing,Attn: Matt DeGudicibus Procurement Officer III 2000 Ocean Ave. Suite 1Ronkonkoma, NY 11779 in a sealed envelope, marked with the nameand address of the bidder, and Q25-065.
The Hospital accepts no responsibility for Proposals that may be delivered by any courier or other messenger service that does not contain all of the above-noted information onthe outside of a sealed envelope. Facsimile or email copies of the Proposal willnot be accepted. Stony Brook Medicine (SBM) is committed to following the Hospital'sleadership mandate to implement sustainable and/or energy-conservingproducts/building materials that would be required to achieve a minimumof LEED Silver status. LEED certification may or may not be applied forbut the required documentation should be appropriately available uponthe request of SBM. Therefore, procured products shall meet the establishedsustainable. Therefore, procured products shall meet the established sustainablestandards consistent with their restrictive industries such as Green Guard,FloorScore for flooring products, BIFMA for Business and InstitutionalFurniture, CertiPUR-US for products containing foam material, etc. Allvendor estimates, proposals, and quotes must be accompanied by theappropriate reference to the respective certifying agency N.Y. State Finance Law§139-l Pursuant to N.Y. State Finance Law §139-l, every bid made on or afterJanuary 1, 2019, to the State of any public department or agency thereof,where competitive bidding is required by statute, rule, or regulation, forwork or services performed or to be performed or goods sold or to be sold,and where otherwise required by such public department or agency, shallcontain a certification that the bidder has and has implemented a writtenpolicy addressing sexual harassment prevention in the workplace andprovides annual sexual harassment prevention training to all of itsemployees. Such policy shall, at a minimum, meet the requirements ofN.Y. State Labor Law §201-g. N.Y. State Labor Law §201-g provides requirements for such policy and training and directs the Department of Labor, in consultation with theDivision of Human Rights, to create and publish a model sexualharassment prevention guidance document, sexual harassmentprevention policy and sexual harassment training program that employersmay utilize to meet the requirements of N.Y. State Labor Law §201-g. Themodel sexual harassment prevention policy, model sexual harassmenttraining materials, and further guidance for employers can be found onlineat the following URL: https://www.ny.gov/combating-sexual-harassment-workplace/employers. Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate bidder containing the certification required above shall be deemed to have beenauthorized by the board of directors of such bidder, and such authorizationshall be deemed to include the signing and submission of such bid and theinclusion therein of such statement as the act and deed of the bidder.If the bidder cannot make the required certification, such bidder shall sostate and shall furnish with the bid a signed statement that sets forth indetail the reasons that the bidder cannot make the certification. Afterreview and consideration of such statement, SUNY may reject the bid ormay decide that there are sufficient reasons to accept the bid without suchcertification. The certification required above can be found on Exhibits E and Hwhich the bidder must submit with this bid. This procurement is subject to NYSFinance Law 139 j&k, AKA the Lobby Law, and in accordance with NYSLobbying Law 139 requirements, effective immediately this procurement is in a“Restricted Period”. This restricted period will be in effect until an award for thisproduct and/or service has been fully executed. Vendors are cautioned that theonly permissible contact for this procurement is Matt Degudicibus, HospitalPurchasing
contact@example.gov Failure to complywith this requirement can range from no contract to debarment from sales to any3 of 5 NYS Agency. The successful bidder will be required to complete andsubmit documents related to NYS Finance Law 139 j&k, and Public OfficerLaw. The successful bidder shall be required to submit valid and current proof ofNYS Workman’s Compensation and Disability Insurance forms. If youpropose to submit a bid, it must be sent to the address noted and receivedby the date and time provided in this advertisement.
Service-Disabled Veteran-Owned Set Aside: No
Total MWBE Participation Goals: 30% Service-Disabled Veteran-Owned Business Contracting Goal: 6% Disadvantaged Owned Sub-Contracting Goal: 0%
Due date:11/14/2025 11:00 AM
WALK IN PACKAGES WILL BE ACCEPTED BUT MUST BE PROPERLY SEALED AND ADDRESSED AS PER THIS IFB Contract term: N/A
County(ies): Suffolk
Location: 101 Nicolls Road Stony Brook, NY 11794 Business entities awarded an identical or substantially similar procurement contract within the past five years: N/A
