TEGUC-Preventive Maintenance Service Contract for Gate operators and metal gates.

The United States Embassy in Tegucigalpa is soliciting quotes for a firm fixed-price preventive maintenance service contract covering gate operators and metal gates at its facility in Francisco Morazán, Honduras. This combined synopsis and solicitation, issued under RFQ number 19H08026Q0037, is open to all responsible sources with no small business set-aside. The contract is structured as a one-year base period with four optional one-year extensions, for a total possible duration not to exceed 60 months, with any extension of performance limited to six months. The scope of work includes comprehensive preventive maintenance on Anti-Climb Barriers, Gate Operators, and Metal Gates, strictly following manufacturer-recommended procedures outlined in technical manuals. All services require a pre-approved maintenance checklist, signed service reports submitted within five business days of each visit, and detailed reporting with Bills of Materials and labor quotes for any out-of-scope issues. The contract incorporates mandatory clauses addressing whistleblower rights, personal identity verification, System for Award Management (SAM) maintenance, workers’ compensation under the Defense Base Act, insurance for work on government installations, taxes on foreign fixed-price contracts, subcontractor reporting, and accelerated payments to small business subcontractors. All submissions must be in English, submitted electronically as a PDF not exceeding 30MB to tgubids@state.gov by June 17, 2026, at 10:00 a.m. local time, and must include a fully completed SF-18 form with pricing and technical data, SAM registration evidence, an active NCAGE Code, and proof of Defense Base Act insurance coverage with premium costs included. Evaluation will follow a lowest price technically acceptable (LPTA) methodology, awarding the contract to the responsible offeror with the lowest price that meets all technical and compliance requirements. Price quotes must cover all labor, materials, overhead, profit, and insurance without including value-added tax, and repairs are explicitly excluded from this agreement. Contractors must comply with stringent security protocols, including the use of cleared American personnel for access to critical areas, adherence to U.S. Army Corps of Engineers safety standards (EM 385-1-1) or OSHA regulations, and mandatory Activity Hazard Analysis approval before beginning any work. Invoices must be submitted as PDFs not exceeding 100KB per page, named according to strict conventions, and emailed with matching subject lines after each service completion. The contractor is responsible for quality control,