TOILETRY/PERSONAL ITEMS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number FA7000-10-T-0001, in accordance with FAR Parts 12 & 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-36, 10 September 2009. The North American Industry Classification System (NAICS) code is 325612 and the business size standard is 500 employees. This proposed firm-fixed-price acquisition is a 100% Total Small Business set-aside. All responsible sources may submit a response, which if received timely, will be considered by the 10th Contracting Squadron. The Government does not intend to pay for information provided under this synopsis. The required toiletry/personal items (CLINS 0001 - 0011) are: CLIN ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL PRICE 0001 SHOESHINE KIT 1,400 Kit __________ ____________ With plastic carrying case, includes rocker brush, dauber, cloth, two 1-1/8 oz cans of black polish. Must be Kiwi #135011M2KT or equal 0002 NOTEBOOK, SPIRAL 1,400 Each ___________ ____________ Open end 3"x5", wire bound, narrow ruled, flexible cover with 60 sheets 0003 HANDKERCHIEFS 1,340 Pack ____________ ____________ Mens, cotton, white, 17"x17", 3 each per pack, Must be Lehigh #02101-04 or equal 0004 LOTION, SUNBLOCK 1,400 Each _____________ ____________ UVAL/UVB protection, SPF 45, 3.4 oz, must be Coppertone or equal 0005 NAIL BRUSH 1,100 Each ____________ ___________ With nylon bristles, non-slip finger grip, 7.5cm, plastic, must be GEM #E2602 or equal 0006 TUMBLER 1,400 Each _____________ ___________ 5 oz size, clear hard plastic, unbreakable 0007 COMB & HAIRBUSH SET 300 Each _____________ ___________ Women's, nylon brush, 5 or 6 rows wide, flared bristles, 7" comb, must be Vistron Pro #632 or equal 0008 COMB, POCKET 1,100 Each _____________ ___________ Mens, Unbreakable hard plastic, course and fine round end teeth, 5" long, color: black, must be Vistron Pro Model #1100 or equal 0009 NAIL CLIPPERS 1,400 Each _____________ ___________ Must be Trim #720, standard finger nail clippers, clips nails quickly, easily and safely, 2" size or equal 0010 LINT BRUSH 1,400 Each ______________ ___________ Helmac Style, must be Magic brush #HB300-02300, quickly and effectively removes lint, dust, dandruff, and pet hair from clothing, bedding and upholstery or equal 0011 TEMPLATE 1,100 Each ______________ ___________ Plastic, General purpose, must be Timesaver #422, size 4.5"x6"x.30", 53, with useful openings or equal If an offeror believes they have an equal product which meets all the features and functionality of the items listed above, they may submit a quote for that product. It will be evaluated for technical acceptability. If it is determined by the Government to be an equal product it will be evaluated along with all other technically acceptable offers. If any of the products are determined by the Government not to be an equal product, the offer will not be considered for award. See the The provisions at FAR 52.212-2, Evaluation--Commercial Items listed below. Delivery is to be made to Mitchell Hall Annex Bldg 2351, USAF Academy, CO 80840-2617, FOB Point: DESTINATION. Quotes received with FOB: Other than Destination will not be considered for award. Delivery is required no later than 31 January 2010. This product must comply with the Buy American Act (BAA) (100% manufactured in the USA). If an item that is not BAA compliant is offered, the item description, CLIN number, and place of product origin/manufacture must be noted on the attached BAA certificate. The following Federal Acquisition Regulation (FAR) clauses apply to this combined synopsis/solicitation and offerors must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors--Commercial Items, addenda applies: The contractor shall submit their quote on company letterhead to include the following: solicitation number, the time specified in the solicitation for receipt of offers, contact name, address, telephone number of the offeror, unit price (shipping cost included in unit price), total price, any discount terms, cage code, DUNS number, tax identification number, size of business, warranty information and a statement that your company is in compliance with the provisions at FAR 52.212-3 Online Representations and Certification Application (ORCA) (http://orca.bpn.gov/publicsearch.aspx) and DFARS 252.225-7000 (http://farsite.hill.af.mil/), Buy American Act-Balance of Payments Program Certificate, which must be signed and returned with the quotation. In addition, any acknowledgement of solicitation amendments must be included. In accordance with FAR 52.212-4, contractors must be registered in the Central Contractor Registration to conduct business with the Department of Defense. No purchase order can be awarded to any company without this registration which can be completed online at www.ccr.gov. Quotes must be received NLT 1200 Mountain Time, 9 November 2009 at 10 CONS/LGCB, Attn: Matt McLean, 8110 Industrial Drive, Suite 200, USAF Academy, CO 80840-2315. Email or fax quotations are acceptable and can be submitted to the individuals listed below. Offers received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Please submit questions via e-mail to matthew.mclean@usafa.af.mil or telephone at 719-333-2478 or Rebecca Petersen rebecca.petersen@usafa.af.mil or telephone at 719-333-3200. Faxed quotes can be sent to Matt McLean or Rebecca Petersen, Contract Specialist, at 719-333-9103. The alternate for this acquisition, Dianna Myles-South, Contracting Officer, can be contacted at 719-333-2965 or by email at diana.myles-south@usafa.af.mil. 52.211-6 Brand Name Or Equal (Aug 1999) (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by-- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision) The provisions at FAR 52.212-2, Evaluation--Commercial Items apply to this acquisition. The Government will award a contract resulting from this solicitation to the responsive responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Offers will be evaluated on a pass or fail basis to determine whether the proposed toiletry/personal items meet the salient physical, functional, or performance characteristics of that brand of toiletry/personal item. Contractors that are quoting on an "or equal" shall include in their offer descriptive literature such as illustrations, drawings, or a clear reference to information readily available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. If an offer cannot comply with every requirement, that offer will not be technically acceptable. Once an offer has been determined to be technically acceptable then the Offeror with the lowest evaluated price will be awarded the contract. The Government intends to evaluate offers and make award without discussions; however, this does not preclude the Government from having discussions if it is in the best interest of the Government to do so. The clause at FAR 52.212-4 (t), Contract Terms and Conditions--Commercial Items, with the following addenda, applies: Addendum to FAR 52.212-4(c) Changes FAR 52.252-2 Clauses Incorporated by Reference: This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/. FAR 52.252-6 Authorized Deviations in Clauses (Apr 1984) 52.212-5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders--Commercial Items (Apr 2009) (Deviation) 52.219-6, Notice Of Total Small Business Set-Aside (Jun 2003) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) 52.222-3, Convict Labor (Jun 2003) 52.222-19, Child Labor -- Cooperation with Authorities and Remedies (Aug 2009) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) 52.222-26, Equal Opportunity (Mar 2007) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) 52.222-50, Combating Traficking in Persons (Feb 2009) 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration (Oct 2003) 52.233-3 Protest After Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) DFARS 252.212-7001, Contract terms and Conditions required to implement status of Executive Orders applicable to Defense Acquisitions of Commercial Items (Apr 2007) (Deviation). DFARS 252.225-7001, Buy American Act and Balance of Payments Program (Jan 2009) 252.232-7003, Electronic Submission of Payment Request (Mar 2008). USAFA 5352.242-9000, Contractor Access to Air Force Installations (Aug 2007) (USAFA Supplemental Jul 08) 5352.201-9101 OMBUDSMAN (AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the USAF Academy Ombudsmen, Kelly Snyder 8110 Industrial Drive, Ste 103 USAFA, CO 80840 Telephone number 719-333-2074 FAX 719-333-9018 email: kelly.snyder@usafa.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause)