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Turnkey Marching Band Group Travel and Event Management Services for 2027 Macy's Thanksgiving Day Parade

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2027-UWEAU-27001-RFIState & Local

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The University of Wisconsin-Eau Claire is seeking market information through a Request for Information for turnkey group travel and event management services to support the Blugold Marching Band's anticipated participation in the 2027 Macy's Thanksgiving Day Parade. The project involves coordinating logistics for approximately 400 members, with a focus on itinerary development, transportation, lodging, meals, staffing, and safety practices. This process is intended for planning purposes to help the university define requirements for a future competitive solicitation and does not constitute a commitment to make an award. Interested parties must submit their responses by October 23, 2026, at 2:00 pm CT. The timeline includes a window for respondent questions ending on October 19, 2026, with answers provided by the university on October 20, 2026. Primary coordination for this RFI is handled by Cheri Falkner at the University of Wisconsin-Eau Claire.

General Info

RFI for 2027 Macy's Parade travel and event services for 400 band members.

Agency

University of Wisconsin Eau Claire

NAICS

561520 - Tour Operators

Place of Performance

WI, USA

Set-Aside

NONE

Documents

0

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Timeline

PhaseSolicitation
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Organization & Contact Information

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AgencyUniversity of Wisconsin Eau Claire
Contacts1 person available
OfficeWI, USA
Organization / AgencyUniversity of Wisconsin Eau Claire
Office AddressWI, USA
Contacts
Cheri Falkner
contact@example.gov
+1 (555) 000-0000

Full Description

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The University of Wisconsin-Eau Claire (UW-Eau Claire) is issuing a Request for Information (RFI) for Turnkey Marching Band Group Travel and Event Management Services for the Blugold Marching Band’s anticipated trip to perform in the 2027 Macy’s Thanksgiving Day Parade. The Blugold Marching Band currently has approximately 400 members.UW-Eau Claire is gathering market information to help define the service model and requirements for a future competitive solicitation, including itinerary development, transportation, lodging, meals, experiences, staffing, safety practices, pricing structure, and related group travel and event management services.This RFI is for information and planning purposes only and is not a solicitation for bids or proposals or a commitment to make an award.CALENDAR OF EVENTSEventDate/TimeRFI IssuedOctober 13, 2026Deadline for Respondent Questions to RFI Point of ContactOctober 19, 2026, 2:00 pm CTResponses to Questions Provided By:October 20, 2026RFI Response DeadlineOctober 23, 2026, 2:00 pm CT

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