This Combined Synopsis/Solicitation opportunity from Department Of Agriculture was posted on June 8, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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USDA Forest Service National Interagency Fire Center (NIFC) - 2022 Call When Needed (CWN) Mobile Food Service Units (MFSU) Blanket Purchase Agreement (BPA)

Closed

1202SC22Q2100Federal

Submission Closed07/06/2024, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 722310

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Solicitation # W912PB27RA004

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0409 Aq Hq Contract

POSTED

5 days ago

DEADLINE

in 25 days

AI Contract Overview

The contract involves the issuance of Blanket Purchase Agreements (BPAs) for Call When Needed Mobile Food Service Units (MFSUs) to support wildland fire and other incident responses across the western United States. Multiple awards will be made under FAR Part 12 and 13, allowing various federal and state agencies to procure freshly prepared, nutritious meals, including hot, cold, sack lunches, and supplemental items, directly at incident sites. The BPAs are intended to provide flexible, on-demand food services, with the understanding that orders are not guaranteed due to the unpredictable nature of incident activity. The initial period of performance spans from June 1, 2022, to May 31, 2032, with annual reviews and updates. Offerors are required to submit detailed pricing schedules, manage all equipment and personnel, and ensure compliance with the Statement of Work and applicable clauses. The solicitation emphasizes electronic communication, adherence to instructions, and participation in pre-proposal conferences, which are scheduled to facilitate coordination and clarify requirements. The overall goal is to establish a streamlined, efficient process for deploying mobile food services during emergencies, ensuring timely and effective support for firefighting and incident management efforts.

General Info

Agency

Department Of Agriculture → USDA Forest Service

Contract Value

NAICS

722310 - Food Service Contractors

Place of Performance

Set-Aside

NONE

Awardee

THE LAKE GROUP INC

Award Issued Date

08/27/2024, 12:00:00 AM UTC

Documents

1202SC22Q2100 Amendment 0003

amendment

High

1202SC22Q2100 Amendment 0003 - Mobile Food Service Units

amendment

High

1202SC22Q2100 Amendment 0004

amendment

High

1202SC22Q2100 Amendment 0005

amendment

High

1202SC22Q2100 Amendment 0006 - CWN Mobile Food Service Unit

amendment

High

22Q2100 MFSU Mobile Food Services Invoicing Guidance

specifications

High

Solicitation 1202SC22Q2100 - Mobile Food Service Units (MFSUs) BPA

rfq

High

RFQ 1202SC22Q2100 A03 - Question & Answer Form

q-and-a

Low

RFQ 1202SC22Q2100 A06 - Q&A Form

q-and-a

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed

PostedJun 8

Combined Synopsis

Response DeadlineJul 6

Deadline has passed

Submission Closed

07/06/2024, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Agriculture → USDA Forest Service

Contacts1 person available

OfficeWASHINGTON, DC, 20250, USA

Organization / AgencyDepartment Of Agriculture → USDA Forest Service

Office AddressWASHINGTON, DC, 20250, USA

Contacts

Dana Price

contact@example.gov

+1 (555) 000-0000

Full Description

AMENDMENT (A06.1): The purpose of this amendment is to:

Upload correct version of the Solicitation Amendment including B.1 & B.2 Pricing.

A) Annually -
i. Offer current BPA holders an opportunity to revise their Unit pricing, update any technical information, or add additional Units to their BPA (see Custom Clause #4 & E.1 FAR 52.212-1 Instructions).
ii. Provide new contractors an opportunity to submit quotesin accordance with the solicitation and any amendment.

B) Set Offer Due Date (see E.1 FAR 52.212-1).

C) Update the Statement of Work (SOW) and Terms & Conditions -
i. Solicitation - Amendment 06 attachments updated for this amendment; all other previously attached solicitation documents are rescinded.
ii. Provisions and Clauses: FAC 2024-05 / Effective 5/22/2024.

D) Clarifications - this Solicitation has been updated to utilize current available technology and will be completed primarily via electronic forms. While it is the government's intent to minimize undue administrative burden in the solicitation process, it is imperative Offerors follow instructions provided in E.1 FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.

NOTE: Submitted Quotes that do not follow the Instructions may be excluded from consideration.

F) Initial quote submissions in consideration of receiving a BPA shall include the SF-1449 (Exhiibt 13) and subsequent 2024 SF-30s starting with Amendment 06 (Exhibit 14). Annual Reviews will submit subsequent 2023 SF-30s starting with Amendment 06.

G) In accordance with E.4.2 AGAR 452.347-71 Pre-Bid/Pre-Proposal Conference (Feb 1988), (c) In order to facilitate conference preparations, it is requested participants who expect to attend the Pre-Proposal conference complete the registration.

The conference is planned to take place approximately 14 days after the Solicitation is released on www.sam.gov and will be held virtually via MS Teams. The exact date, time and location will be announced on www.sam.gov via a Solicitation Amendment.

Amendments A01 thru A05 are historical reference ONLY.

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AMENDMENT (A05): The purpose of this amendment is to:

A) Provide responses to Questions & Discussions during Pre-Solicitation Conference.

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AMENDMENT (A04): The purpose of this amendment is to:

A) Provide responses to Questions received.

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AMENDMENT (A03): The purpose of this amendment is to:

A) Update BPA Line-Item Number (CLIN) Structure.

B) Annually -
i. Offer current BPA holders an opportunity to revise their Unit pricing, update any technical information, or add additional Units to their BPA (see C.2.4.4 USDA FS Custom Clause #4 & E.1 FAR 52.212-1 Instructions).
ii. Provide new contractors an opportunity to submit offers in accordance with the solicitation and any amendment.

C) Set Offer Due Date (see E.1 FAR 52.212-1).

D) Update the Statement of Work (SOW) and Terms & Conditions -
i. Solicitation - Amendment 03 attachments updated for this amendment; all other previously attached solicitation documents are rescinded.
ii. Provisions and Clauses: FAC 2023-02 / Effective 3/16/2023.

E) Clarifications - this Solicitation has been updated to utilize current available technology and will be completed primarily via electronic forms. While it is the government's intent to minimize undue administrative burden in the solicitation process, it is imperative Offerors follow instructions provided in E.1 FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.

NOTE: Submitted Quotes that do not follow the Instructions may be excluded from consideration.

F) Initial quote submissions in consideration of receiving a BPA shall include the SF-1449 (Ex. 13) and subsequent 2023 SF-30s starting with Amendment 03 (Ex. 14). Annual Reviews will submit subsequent 2023 SF-30s starting with Amendment 03.

G) In accordance with E.2.4.3 AGAR 452.347-71 Pre-Bid/Pre-Proposal Conference (Feb 1988), (c) In order to facilitate conference preparations, it is requested participants who expect to attend the Pre-Proposal conference complete the registration.

The conference is scheduled for Friday, June 2, 2023 at 1:00 PM MDT (3:00 PM EDT). An invitation will be sent to the email utilized in the RSVP.

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Amendments A01 & A02 are historical reference ONLY.

AMENDMENT (A02): The purpose of this amendment is to extend quote due date, update Terms & Conditions (FAR 52.212-1 & 52.212-4) and provide further clarification/instructions on CWN MFSUs.

This combined synopsis/solicitation document is the only attachment for this amendment, al
other solicitation documents remain unchanged.

Update Terms & Conditions –

AGAR Provision 452.222-71 Past Performance Labor Law Violations (addendum to FAR 52.12-1) and AGAR Clause 452.222-70 Labor Law Violations (addendum to FAR 52.212-4) have been rescinded. These changes will be reflected in subsequent awards.

Quote Due Date & Time –

Extended to 5/2/2022 @ 5p MDT.

Clarifications –

Exhibit 12. CWN MFSU Description & Equipment Requirements Checklist- Inspections – Before a certificate of compliance is issued authorizing performance on a BPA, a site inspection may be conducted either in-person or via other electronic methods to determine the unit is suitable for award. Further, photos are necessary to support this exhibit for evaluation purposes.

Geographic Area Coordination Center (GACC) – Dispatch center for Regional/Local incidents (< 150 meals). Have access to NICC Source List for 2022 CWN MFSU BPAs. GACCs DO NOT have authority to place Orders under the BPAs. Resource Orders received from GACCs will result in separately priced EERAs written by a Buying Team or Local Contracting Office.

National Interagency Coordination Center (NICC) – Only agency other than the CO with authority to place orders under the BPAs.

Emergency Equipment Rental Agreement (EERA) – It is the governments intent to not issue EERAs for Call When Needed (CWN) MFSUs responding in support of an incident due to National MFS Units being fully committed or otherwise unavailable during the 2022 Fire Season. The purpose of 1202SC22Q2100 is to award Blanket Purchase Agreements (BPAs) prior to the season in an effort to provide a more efficient dispatch process throughout, especially at times when there is an utmost need, similar to, and in-line with, current National dispatch procedures. This will eliminate time of order negotiations, allowing for quicker response to an incident.

Regional/Local incidents (<150 meals) – Dispatched via GACC via EERAs from regional/local offices or buying teams. GACCs will have access to the source list comprised of all Call When Needed (CWN) MFSU BPA awardees and will follow their own ordering procedures. Regional/local incidents are separate from the CWN MFSU BPA; EERA pricing is determined at time of order based on discussions at that time with that ordering official and will not be reflected against a BPA.

Western United States – All states west of ND, SD, WY, CO, NM (occasionally TX and MN).

Again, Call When Needed BPAs are for use only when a National MFS is not available.

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AMENDMENT (A01): The purpose of this amendment is to update Exhibit 11: Vendor Forest Service Incident Payment Information and provide clarification on CWN MFSUs. All other solicitation documents remain unchanged / there are no attachments for this amendment.

Update Invoice Issues - invoice status questions email to asc_support@usda.gov. This change will be reflected in subsequent awards.
This combined synopsis/solicitation is specifically for CWN MFSUs for use after all Nationally contracted MFSUs have been ordered or determined unavailable.
GACCs can access a CWN MFSU BPA source list for regional/local use.
USDA Forest Service CWN MFSU BPA holders are not precluded from accepting orders from GACCs on a separate EERA: CWN MFSUs are not required to provide pricing matching current BPA prices.

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BASE: This combined synopsis/solicitation and resultant Blanket Purchase Agreements (BPAs) are to provide Call When Needed (CWN) Mobile Food Service Units (MFSUs) at various field locations during wildland fire and other types of incidents throughout the contiguous western United States after all Nationally contracted MFSUs have been ordered or determined unavailable, and as the need becomes known to the Government. The expectation and desired result of the attached Statement of Work (SOW) is to provide appetizing, nutritional, well-balanced hot/cold meals, sack lunches, hot/cold can meals and supplemental items. All meals are to be freshly prepared at the incident (please see the SOW for complete details).

This acquisition will result in commercial, multiple-award BPAs, under the authority of Federal Acquisition Regulations (FAR), Part 12, Acquisition of Commercial Products and Commercial Services in conjunction with FAR Part 13, Simplified Acquisition Procedures. The BPA’s may be used by multiple State and Federal wildland fire agencies and will result in multiple agreements. The dollar limitation for any individual order is the Simplified Acquisition Threshold (SAT) ($7.5M IAW Agency procedure). Since the needs of the Government and availability of Contractor's resources during an emergency cannot be determined in advance, it is mutually agreed that, upon request of the Government, the Contractor shall furnish the resources listed herein to the extent the Contractor is willing and able at the time of order. Due to the sporadic occurrence of incident activity, the placement of any orders IS NOT GUARANTEED.

Offerors shall complete the Schedule of Items – CWN MFSUs Item Detail and Price Schedule (attached separately) for the 2022 Calendar Year for all equipment and services they propose to offer. The Contractor is responsible for furnishing and managing all equipment, materials, supplies, trained/certified personnel, laborers, transportation and lodging necessary to meet the agreement specifications as identified in the SOW. Pricing/Terms for subsequent years will be requested annually through an updated combined synopsis/solicitation posted to SAM.gov.

The effective period of the resultant BPAs will be June 1, 2022 – May 31, 2032, subject to Annual Review IAW FAR 13.303-6 and custom clause #4.

The physical home location of the CWN MFSUs will be considered the Designated Dispatch Point (DDP) for the Offeror’s personnel and equipment. Wildland fire and other types of incidents occur in the contiguous western United States; BPAs will be established with MFS Units located in these areas.