V112--Armored Car/Transport Services

This is a SOURCES SOUGHT NOTICE ONLY: This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The Network Contracting Office (NCO) 16 is seeking preferably Service-Disabled Veteran Owned Small Businesses or Small Businesses (but will accept other than small business for market research purposes), Armored car transportation service contract for North Little Rock Canteen to pick-up/deliver monetary items and provide change services, and may include additional fees for unscheduled services, per the DRAFT Statement of Work below. The NAICS code is 561613-Armored Transport and the size standard is $20.5 million. Responses must be received by no later than 2:00 p.m. Central Standard Time, Wednesday, November 4, 2020. Responses shall be emailed to contact@example.gov. Capabilities Statements to include DUNS number. Facsimile or Telephonic responses will not be accepted. Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award. SAM: https://www.sam.gov/portal/public/SAM/ VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx (SDVOSB/VOSB) VETS 4212 (Veteran owned small Business are reminded of Reporting Requirements): https://www.dol.gov/vets/vets4212.htm STATEMENT OF WORK 1. SERVICES: The contractor is to furnish all necessary personnel, equipment, vehicle, insurance/certifications required to provide armored car transportation service for the Central Arkansas Veterans Healthcare System, North Little Rock Division, 2200 Fort Roots Drive, North Little Rock, Arkansas. Service is for the pickup and/or delivery of cash and other negotiable items directly to U S Bank (locally). It is agreed and understood that only one (1) charge per round-trip will be rendered. a. The scheduled days for delivery and/or pickup will be Monday, Wednesday and Friday of each week. When the delivery and/or pick up fall on a Federal Holiday, the contractor will provide service either Tuesday or Thursday. b. The contractor will provide change service as needed on pick-up and/delivery scheduled days. The contractor will pick-up no more than ten (10) items per trip and not exceed a 7-minute duration time per trip. c. The contractor must park at fountain of main entrance and enter walking to the retail shop where a canteen staff member will notify a canteen manager, who will be escort the contractor to the vault. FEDERAL HOLIDAYS: The ten (10) holidays observed by the Federal Government are New Year s Day, Martin Luther King s Birthday, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas and any other day specifically declared by the President of the United States to be a national/federal holiday. QUALIFICATIONS: The contractor shall meet all requirements of federal, state, county and city codes applicable to firms providing the service required by this contract. The contractor must be regularly established in the business called for and financially responsible and have adequate equipment and personnel to furnish service in the volume required by this contract. Contractor must be bonded under Arkansas statutes and must provide the contracting Officer a notarized copy of coverage prior to contract award. PERSONNEL: The Contractor shall furnish the Contracting Officer or authorized designee, a list of personnel authorized to make pick-ups and deliveries under this contract. All personnel shall be provided with a proper identifiable uniform and individual identification by the Contractor. New and or additional personnel may be added to the list, in writing, anytime during the term of this contract. If during this contract, any personnel who no longer are authorized to make pick-ups is terminated by the Contractor, the Contracting Officer or Designee shall be informed immediately by telephone and follow-up in writing. BADGES: All contractor personnel authorized for pick-up and delivery of currency to and from CAVHS shall wear the Contractor s pictured identification badge with name, signature and badge number clearly visible, and which is consistent with the name, signature and badge number of the list of authorized agents provided by the contractor. SUBCONTRACTING: Due to the delicate nature of the services required herein, subcontracting will not be permitted. LOSSES: The Contractor agrees to assume liability, as hereinafter limited, for any loss, plus damage or destruction of property (hereinafter called loss ) from the time it is received by him/her until such time as it is delivered to the individual/office designated by the VA to receive same, or, in the event of non-delivery, until its return to the VA; but the Contractor does not assume liability for the property while in safe(s) on the VA s premises. The sole liability of the Contractor in the event of loss for whatever cause except as hereinafter limited, shall be payment to the VA of the declared value as it appears on the shipment document, which shall not exceed $200,000 liability per shipment. If a shipment is lost or stolen, Contractor shall immediately notify the Agent Cashier, who will in turn notify the Chief, Fiscal Service, or his designee, who will in turn notify the Medical Center Director s Office. The VA, in the event of loss or destruction, will cooperate to the fullest extent to which it is capable in reconstructing checks constituting a part of said loss and as to said checks, the contractor s liability except as limited herein above shall be the payment to the VA of: Reasonable costs necessary to reconstruct the checks plus when the checks are reconstructed, any necessary costs incurred because of stop payment procedures, etc. The face value of checks which cannot be reconstructed. It is understood and agreed by the parties of this contract that the words reconstruct, reconstructs, and reconstructed shall mean to identify the checks only to the extent to determine the face value of said checks and identify the maker or the endorser of each. It is further understood and agreed that the word shipment wherever used in this agreement, shall mean a single consignment of one or more items of property from one shipper at a time, at one address to one consignee at one destination address. The VA agrees to notify the contractor, in writing, via certified mail, or any claim for loss within twenty-four (24) hours after loss is discovered or should have been discovered in the exercise of due care, and in any event within forty-five (45) days after delivery to the Contractor of the property in connection with which the claim is asserted and unless such notice shall have been given, such claim shall be deemed waived. SPECIFICATIONS: Canteen Service (North Little Rock) The contractor shall provide delivery and/or pickup Monday Wednesday - Friday of each week: Eugene J. Towbin Healthcare Center, 2200 Ft. Roots Drive, Bldg. 170, 1st Floor, North Little Rock, AR. The contractor shall deliver deposits to: US Bank (main office) 1 Riverfront Plaza, North Little Rock, AR. Services shall be performed between the hours of 8:00 am and 4:00 pm. 5. Contracting Officer s Representative (COR). Name: Alicia Caldwell Section: Fiscal Service (598/04) Address: Canteen Service 2200 Fort Roots Rd, Bldg 170, 1st Floor North Little Rock AR 72114 Phone Number: +1 (555) 000-0000 Fax Number: 501-257- E-Mail Address: contact@example.gov