This Sources Sought opportunity from Department Of Defense was posted on May 8, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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VAARNG Class 1 Rations (REQUEST FOR INFORMATION (RFI))

Closed

PANNGB-25-P-000008372Federal

Submission Closed06/01/2026, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 311991

New

Federal

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W7MZ Uspfo Activity Ct Arng

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Defense Logistics Agency

POSTED

3 months ago

DEADLINE

N/A

AI Contract Overview

The Virginia Army National Guard is seeking market information through a Request for Information (RFI) to identify capable vendors, including small businesses, to potentially provide and distribute raw subsistence and specialized meal kits across multiple training and dining locations throughout the Commonwealth of Virginia. This effort is purely for planning and market research and does not constitute a solicitation or obligation to award a contract. Vendors are requested to submit a capability statement addressing company profile, logistics network, meal kit assembly experience, food safety compliance, and past performance, all within a five-page PDF submission. The requirement centers on supplying fresh, frozen, and dry food items in compliance with military standards such as DA PAM 30-22 and Tri-Service Food Code (TB MED 530), as well as assembling meal kits like TOTM or UGR with a minimum shelf life of 18 months at 80°F. Distribution must support up to three weekly deliveries to various sites using a cold-chain logistics infrastructure within or adjacent to Virginia, with vendors asked to detail fleet capabilities, refrigerated trailer availability, minimum drop size requirements, and existing distribution hubs or subcontractor dependencies. Respondents must provide their CAGE code, UEI, business size classification under NAICS codes 311991 and 424490, and confirm adherence to FDA and DoD food safety guidelines. The agency also seeks industry feedback on optimal delivery point density, restrictions on drop locations, lead times for different product types, and logistical constraints to shape future acquisition strategies. Submission is due by 11:00 a.m. EST on June 1, 2026, and all inquiries must be directed to David A. Pickard at the provided government email address.

General Info

Virginia Army National Guard seeks vendors for supplying and distributing subsistence and meal kits in Virginia.

Agency

Department Of Defense → W7N5 Uspfo Activity VA Arng

NAICS

311991 - Perishable Prepared Food Manufacturing

Place of Performance

VA, USA

Set-Aside

NONE

Documents

REQUEST+FOR+INFORMATION+Raw+Subsistence.docx

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 8

Sources Sought

Response DeadlineJun 1

Deadline has passed

Submission Closed

06/01/2026, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → W7N5 Uspfo Activity VA Arng

Contacts1 person available

OfficeRICHMOND, VA, 23297-0000, USA

Organization / AgencyDepartment Of Defense → W7N5 Uspfo Activity VA Arng

Office AddressRICHMOND, VA, 23297-0000, USA

Contacts

David A. Pickard

contact@example.gov

Full Description

REQUEST FOR INFORMATION (RFI)

RFI / SOURCES SOUGHT ONLY:

Notice Type: Sources Sought / Request for Information (RFI)
Title: Provision and Delivery of Raw Subsistence and Meal Kits – Commonwealth of Virginia
Primary NAICS Code:

311991 - Perishable Prepared Food Manufacturing, 311999 - All Other Miscellaneous Food Manufacturing

Secondary NAICS Codes:

424490 - Other Grocery and Related Products Merchant Wholesalers

Place of Performance: Multiple Locations across the Commonwealth of Virginia

BACKGROUND AND OBJECTIVE:

The Virginia Army National Guard is issuing this Request for Information (RFI) / Sources Sought notice to identify capable industry partners, including small businesses, who can provide and distribute raw subsistence (fresh and frozen food) and specialized meal kits for military personnel. The Government requires distribution services across various training sites within the Commonwealth of Virginia.

This notice is for market research and planning purposes only and does not constitute a Request for Proposal (RFP) or an obligation on the part of the Government.

SCOPE OF WORK:

The anticipated requirement entails acting as a prime vendor or distributor to procure, store, and deliver subsistence items. Key elements include:

Providing a wide catalog of fresh, frozen, and dry raw subsistence compliant with military menu standards (e.g., DA PAM 30-22).
Sourcing and assembling individual or group meal kits equivalent to Tailored Operational Training Meals (TOTM) or Unitized Group Rations (UGR), requiring standard commercial or military shelf-life capabilities (minimum 18 months at 80°F for durable kits).
Executing recurring logistics and delivery up to three (3) times per week to multiple designated dining facilities and field feeding sites across Virginia.
Ensuring absolute compliance with food defense, sanitation, and safety standards outlined in TB MED 530 (Tri-Service Food Code) and FDA regulations.APPLICABLE PUBLICATIONS:

Publications. The following is a list of publications and the respective websites which could be included in any future solicitation.

Armed Forces Recipe Card, http://www.quartermaster.army.mil/jccoe/publications/recipes/index/full_index.pdf

Army Regulation 40-25, https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=1002833

Directory of Sanitary Approved Food Establishments for Armed Forces Procurement, HSC Circular 40-1, https://vets.amedd.army.mil/86257B8D004A4B6C/PHC

Food and Drug Administration Cosmetic Act, https://www.fda.gov/regulatoryinformation/lawsenforcedbyfda/federalfooddrugandcosmeticactfdcact/default.htm

Joint Culinary Center of Excellence Meal Kit Standards, http://www.quartermaster.army.mil/jccoe/Operations_Directorate/QUAD/Meal_Kits_Policy.pdf

Tri-Service Food Code, http://www.quartermaster.army.mil/jccoe/TB_MED_530_SEP_2014.pdf

United States Department of Agriculture, https://www.usda.gov

Virginia Department of Sanitation, http://www.vdh.virginia.gov/environmental-health

REQUESTED INFORMATION / CAPABILITY STATEMENT:

Capability Statement: Interested vendors are requested to submit a Capability Statement demonstrating their ability to fulfill the scope and to answer a few industry questions to better prepare our planning. Submissions should be organized using the following matrix:

Section Required Information

1. Company Profile Company Name, CAGE Code, UEI, Point of Contact (Name, Phone, Email), and current Business Size/Socio-economic status under NAICS 424490 and 311991.

2. Logistics Network Description of current distribution footprint, fleet capabilities, and cold-chain management infrastructure within or adjacent to the Commonwealth of Virginia. This also includes subcontractors utilized.

3. Meal Kit Capability Experience in assembling and distributing individual/group meal kits. Detail your ability to meet specific caloric, macronutrient, and shelf-life requirements.

4. Food Safety Evidence of compliance with FDA food safety standards and any experience adhering to DoD food safety protocols (TB MED 530).

5. Past Performance Brief summary of similar contracts (Government or Commercial) successfully executed within the last three (3) years.

QUESTIONS TO INDUSTRY:

Provide concise answers to the following questions. Your feedback will be used to shape the acquisition strategy and determine the feasibility of regional versus statewide requirements.

In your experience, what is the optimal number of delivery points to maintain high fill rates and on-time delivery?
Are there any restrictions on the drop points that VAARNG is required to know?
Does your company provide “Reefer” trailer rentals?
1. If refrigerated trailers can be provided, how many at one time can you provide without jeopardizing required deliveries across the Commonwealth of Virginia.
2. If refrigerated trailer rentals are an option, what is a reasonable rental period?
3. Are there any restrictions or policies which would prohibit VAARNG from utilizing the trailers to make deliveries to multiple locations?What is your minimum drop size (MDS) requirement, both dollar value and case count?
What is your minimum drop size (MDS) requirement, both dollar value and case count?
Do you have existing distribution hubs within the Commonwealth of Virginia that can support all VARNG Armories, or are there specific regions that would require a subcontractor or third-party logistics provider? Please provide what areas third party logistic vendors would occupy.
What is your standard lead time for delivery of raw subsistence versus specialized, assembled meal kits?

INDUSTRY QUESTIONS:

If there are any questions about this RFI or Sources sought, please direct them to David A. Pickard at contact@example.gov no later than 11:00 am EST on 15 May 2026.

SUBMISSION INSTRUCTIONS:

Responses must be submitted via email to David A. Pickard at contact@example.gov no later than 11:00 am EST on 1 June 2026. Submissions should be in PDF format and not exceed five (5) pages. Ensure the subject line reads: "Request for Information Response: Subsistence and Meal Kits VA - [Your Company Name]".