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VDC Enrollment and VA Authorization Packet Coordinator

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State & Local

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Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The VDC Enrollment and VA Authorization Packet Coordinator subcontract with the Santee-Lynches Regional Council of Governments focuses on the management of enrollment and authorization documentation for prime contractors. The selected provider is responsible for completing employer and employee enrollment packets, coordinating original wet signatures, and preparing VA Authorization Assessment packets for submission to Bay Aging. A primary requirement of the role is the delivery of fully executed, error-free documentation. Due to the nature of the records involved, the contractor must maintain strict HIPAA compliance when handling personally identifiable information and protected health information. This opportunity falls under NAICS code 561110, with a response deadline set for October 19, 2026.

Documents

This scope was carved out of 2026-002.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

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ADDENDUM #2 RFP 2026-002 Veteran-Directed Care Assessment and Options Counseling Services

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Organization & Contact Information

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AgencySouth Carolina → Santee-lynches Regional Council Of Governments
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Manages enrollment and authorization documentation for prime contractors on Santee-Lynches Regional Council of Governments projects. Completes Employer and Employee enrollment packets, coordinates original wet signatures, and prepares VA Authorization Assessment packets for submission to Bay Aging. Requires strict HIPAA compliance for PII/PHI handling. Delivers fully executed, error-free enrollment and authorization packets.

Similar Contracts

Same NAICS industry code

More opportunities from South Carolina → Santee-lynches Regional Council Of Governments

Same awarding agency

NAICS: 624120
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SLED
ADDENDUM #2 RFP 2026-002 Veteran-Directed Care Assessment and Options Counseling Services
Solicitation # 2026-002
The Santee-Lynches Regional Council of Governments, through the Santee-Lynches Area Agency on Aging, is soliciting proposals for Veteran-Directed Care (VDC) assessment and options counseling services under RFP 2026-002. The selected contractor will provide intake, enrollment support, and participant-centered services to help eligible Veterans remain safely in their homes and communities. The scope of work requires the ability to serve referrals from VA Dorn across 36 counties in South Carolina and 3 counties in North Carolina. Key performance requirements include scheduling initial meetings within seven days of a referral and conducting minimum quarterly in-home visits supplemented by monthly virtual or telephonic contact. The contract is for a one-year term starting November 16, 2026, with an option to renew for up to a two-year extension. Proposals are evaluated on a 100-point scale, with the agency reserving the right to negotiate or award contracts to one or more proposers. Payment is issued via check on a 90-day invoicing cycle, contingent upon confirmation from Bay Aging and the completion of all required documentation, including wet signatures. Contractors must comply with HIPAA and 45 C.F.R. requirements, maintain necessary insurance, and certify they are not excluded from federal health care programs. Proposals must be submitted in person, by mail, or via courier by October 30, 2026, consisting of one original and three copies.
Services for the Elderly and Persons with Disabilities

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1 day ago

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in 6 days
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NAICS: 624120
SLED
ADDENDUM #1 RFP 2026-002 Veteran-Directed Care Assessment and Options Counseling Services
Solicitation # 2026-002
The Santee-Lynches Regional Council of Governments, through the Santee-Lynches Area Agency on Aging, is soliciting proposals under RFP 2026-002 for Veteran-Directed Care assessment and options counseling services in South Carolina. The objective is to provide eligible Veterans with participant-centered services, including intake, enrollment support, and options counseling, to help them remain safely in their homes by controlling their own service budgets and caregiver selection. The selected contractor must be capable of conducting home visits within the Santee-Lynches service area and must comply with U.S. Department of Veterans Affairs requirements, HIPAA, and other federal and state confidentiality laws. Key deliverables include the timely completion of Veteran-centered assessments, accurate submission of enrollment documentation, and the maintenance of records for a minimum of ten years. According to Addendum 1, the updated timeline requires written questions by October 9, 2026, with proposals due by October 19, 2026, at 12:00 PM. Following an evaluation period from October 20 to 23 and potential interviews on October 26 and 27, the notice of intent to award is expected on November 2, 2026, with contract execution on November 9, 2026, and an anticipated service start date of November 16, 2027. Proposals will be evaluated on a 100-point scale, and payment may be structured on a per-assessment, per-enrollment packet, per-Veteran monthly support, or hourly basis. Applicants must certify they have no current exclusions or debarments from federal health care programs and must provide certificates of insurance and detailed key personnel qualifications.
Services for the Elderly and Persons with Disabilities

POSTED

11 days ago

DEADLINE

in 6 days
View Details
NAICS: 624120
SLED
Veteran-Directed Care Assessment and Options Counseling Services
Solicitation # 2026-002
The Santee-Lynches Regional Council of Governments, through the Santee-Lynches Area Agency on Aging, is soliciting proposals for Veteran-Directed Care (VDC) assessment and options counseling services. The selected contractor will provide participant-centered services, including intake, enrollment support, and Veteran-centered assessments of strengths and needs to help eligible Veterans remain safely in their homes and communities. Key responsibilities include providing options counseling to assist Veterans with budget and caregiver decisions and managing employer and employee enrollment packets to ensure timely payroll processing. Services must be performed within the Santee-Lynches service area in South Carolina and require the ability to conduct home visits. Proposals are due by October 30, 2026, at 12:00 PM, with an anticipated service start date of January 1, 2027. Evaluation is based on a 100-point system, and the agency may request interviews or best-and-final offers. Compensation is based on a negotiated methodology, such as per-completed assessment, per-enrollment packet, or hourly rates. Contractors must be registered with Sam.gov, comply with HIPAA and ADA requirements, and maintain records for at least ten years. Additionally, the contractor must have no current exclusions or debarments from federal health care or federally funded programs and must provide acceptable certificates of insurance before beginning work.
Services for the Elderly and Persons with Disabilities

POSTED

14 days ago

DEADLINE

in 17 days
View Details

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