This Solicitation opportunity from Department Of Energy was posted on April 24, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Vibrational Rotational Analysis Services

Closed

SM-377978Federal

Submission Closed05/01/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The solicitation for Vibrational Rotational Analysis Services under SM-377978, issued by Fermilab on behalf of the Department of Energy, seeks a subcontractor to provide comprehensive vibration analysis and condition monitoring for rotating equipment at its Batavia, Illinois facility. The scope requires the contractor to assess the mechanical health of pumps, motors, fans, gearboxes, and turbine systems using industry-standard techniques per ISO 10816/20816, API 610, and API 686, with deliverables including detailed inspection reports, baseline vibration data, actionable recommendations, and compliance documentation aligned with DOE Order 10 CFR 851 and OSHA requirements. Proposals must be submitted in two parts—technical and pricing—with evaluation based on a best-value tradeoff where technical merit and price are equally weighted, considering experience with centrifugal chillers, NFPA 70E compliance, OSHA work-at-height standards, 24-hour emergency response capability, and dedicated key personnel including a QA representative. The response deadline was extended sequentially through three amendments, with the final due date set for May 1, 2026, at 5:00 PM CST. The contract is structured as a five-year performance period with four optional years, spanning from May 4, 2026, to May 3, 2031, and performance is to occur entirely on-site at Fermilab’s Central Utility Building. Pricing details are not fully populated in the solicitation, suggesting proposers must submit their own structured cost proposals. Technical requirements are enforced through a Service Coordinator and subject to formal acceptance by FFDG representatives, with stringent safety compliance mandated via the subcontractor’s ES&H program, JHAs, and adherence to PPE and electrical safety standards. Mandatory clauses include FAR 52.219-8 for small business utilization, FAR 52.222-41 and 52.222-44 for service contract labor standards, FAR 52.204-9 for personal identity verification, and multiple data rights provisions under FAR 52.227-13 and 52.227-14, with alternate clauses applying to government use and limited rights. Subcontractors must carry insurance naming FFDG, the University of Chicago, and the U.S. Government as additional insureds, comply with NIST cybersecurity configurations,

General Info

FermiLab seeks subcontractor for vibration analysis on rotating equipment in Batavia, Illinois, compliance required.

Agency

Department Of Energy → Fermilab - DOE Contractor

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Place of Performance

IL, 60510, USA

Set-Aside

NONE

Documents

Amendment 01 to Solicitation 377978 - Vibration Rotational Analysis Services Q&A

amendment

High

Amendment No. 3 to Solicitation SM-377978 for Vibrational Rotation Analysis Services

amendment

High

Amendment+02+List+of+Questions.pdf

Amendment+No.+1.pdf

Amendment+No.+2.pdf

Attachment+A+Rotating+Equipment+Quarterly+Inspection+List+2026.xlsx

Exhibit+10a.+WD+-+Illinois%2C+DuPage%2C+SCA+2015-5017%2C+Rev.+31%2C+Dated+-+12.03.2025.pdf

Exhibit+10b.+WD+-+Illinois%2C+Kane%2C+SCA+2015-5741%2C+Rev.+27%2C+Dated+-+12.03.2025.pdf

Exhibit+11.+014200_Quality_Requirements.pdf

Exhibit+1.++RFP+-+Vibrational+Rotation+Analysis+Services.pdf

Exhibit+2.+Vibrational+Rotational+Analysis+Services+SOW.pdf

Exhibit+3.+Fermilab+Rotating+Equipment+List.pdf

Exhibit+4.+FFDG+General+Terms+and+Conditions+for+Services+%2801.2025%29.pdf

Exhibit+5.+2025+Onsite+NonProfessional+Services+Insurance+Requirements.pdf

Exhibit+6.+SARC.pdf

Exhibit+7.+PUR-466_Proposal+Certifications+%282%29.pdf

Exhibit+8.+Proposal+Form.pdf

Exhibit+9.+Attachment+C+%28ESHC%29.pdf

AI Contract Breakdown

Uniform Contract Format

Timeline

3 updates

PhaseClosed

PostedMar 23

Solicitation

Notice updatedApr 14

The notice description changed.

Notice updatedApr 20

Response deadline changed from Apr 22, 2026 to Apr 24, 2026. The notice description changed.

Notice updatedApr 24

Response deadline changed from Apr 24, 2026 to May 1, 2026. The notice description changed.

Response DeadlineMay 1

Deadline has passed

Submission Closed

05/01/2026, 10:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Energy → Fermilab - DOE Contractor

Contacts1 person available

OfficeBatavia, IL, 60510, USA

Organization / AgencyDepartment Of Energy → Fermilab - DOE Contractor

Office AddressBatavia, IL, 60510, USA

Contacts

Seth Mercil

contact@example.gov

+1 (555) 000-0000

Full Description

Amendment 03 was posted on 04/24/2026 and the purpose is to:

1. Extend the Proposal due date to 05/01/2026 at 5:00 PM CST.

Amendment 02 was posted on 04/20/2026 and the purpose is to:

1. Update: Provided additional answers for all questions received from potential offerors in document titled, “Amendment 02, List of Questions.”
2. Extended Proposal Due Date to 04/24/2026 at 5:00 PM CST.

Amendment 01 was posted on 04/14/2026 and the purpose is to:

1. Update: Provided answers for all questions received from potential offerors in document titled, “Amendment 01, List of Questions.”
2. Added: Attachment A Rotating Equipment Quarterly Inspection List 2026.

In order to maintain the continued operation of onsite rotating equipment, FermiLab requires a subcontractor to evaluate the mechanical condition, reliability and performance of rotating machinery using industry-standard vibration analysis techniques. This Statement of Work (SOW) defines the scope, deliverables, responsibilities, schedule, and technical requirements for vibration inspection and condition monitoring services for rotating equipment at Fermi National Accelerator Laboratory (FermiLab) in Batavia, Illinois.

The subcontractor shall provide all labor, materials, equipment, and supervision necessary to perform the work indicated in the scope of work below. A Service Coordinator will be assigned to provide oversight of the project. Pleave review the SOW titled, "Exhibit 2. Vibrational Rotational Analysis Services SOW."