W -- AUDIO VISUAL SUPPORT

The 12th Contracting Squadron, Randolph AFB TX, has a requirement to purchase Audio Visual Support, (hereafter referred to as A/V) for the Air Education and Training Command (hereafter referred to as AETC) to be held 6 September 2007 through 7 September 2007 at the Henry B. Gonzales Convention Center located in San Antonio, TX. This is a combined synopsis and solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and 13.5 as supplemented with additional information included in this notice. Requirement is to provide total A/V support in support to the AETC sponsored Air Force 60th Anniversary Ball, Convention and Retired General Office Summit in accordance with the attached Statement of Work Requirements Document. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation (RFQ). The government intends to award a firm-fixed price contract to the responsible offeror submitting the quote that provides the best value to the government. The associated North American Industry Classification System Code (NAICS) is 532490; size standard $6.5 million. Award will be made using Simplified Acquisition Procedures, therefore the evaluation procedures at FAR 13.106-2 will be used. Offerors are reminded that Representations and Certifications are to be maintained at the following website: http://orca.bpn.gov/publicserach .aspx. In the event Representations and Certifications are not on file, offerors must include a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications?Commercial Items, which can be obtained at http://farsite.hill.af.mil, FAR Part 52 or on-line at http://orca.bpn.gov. A single award will be to the contractor that(1) Demonstrates the ability to provide the required equipment and services described in the Statement of Work Requirements Documents. (2) Is registered in the Central Contractor Registration (CCR) System. (3) Meets and complies with all the terms and conditions of the RFQ. (4) Represents the best value to the government as defined in FAR Part 2.101. Note: Best value means the expected outcome of an acquisition that, in the government?s estimation, provides the greatest overall benefit in response to the requirement. In determining the best value, the government shall consider the following two factors, which are equal in importance (a) Conformance to the Statement of Work Requirements Document (b) Price- price shall be firm-fixed price. If available, provide commercially available published price list for all products and service being offered. The following provisions and clauses apply: 52.212-1 -- Instructions to Offerors -- Commercial Items. 52.212-3 -- Offeror Representations and Certifications -- Commercial Items. 52.215-5 -- Facsimile Proposals 52.252-1 -- Solicitation Provisions Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address: http://farsite.hill.af.mil 52.212-1 -- Instructions to Offerors -- Commercial Items. 52.202-1 Definitions of Words and Terms Provisions and Clauses. 52.204-4 -- Printed or Copied Double-Sided on Recycled Paper. 52.212-4 Contract Terms and Conditions-Commercial Items. Paragraph ? of this clause is tailored as follows: (c) Changes. Changes in terms and conditions of this contract may be only made by written agreement of the parties, with the exception of: (1) Administrative changes such as paying office, appropriation date, etc. (2) No cost amended shipping instructions (ASI) if (A) The ASI modifies a unilateral purchase order, and (B) The contractor agrees verbally or in writing, (3) Any change made before work begins if (A) The change is within scope of the original order, (B) The contractor agrees; (C) The modification references the contractors verbal or written agreement. 52.204-7 -- Central Contractor Registration. 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items with these additional FAR clauses marked: 52.222-3 -- Convict Labor. 52.222-19 -- Child Labor?Cooperation with Authorities and Remedies. 52.222-21 -- Prohibition of Segregated Facilities. 52.222-26 -- Equal Opportunity. 52.222-35 -- Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. 52.222-36 -- Affirmative Action for Workers With Disabilities. 52.222-37 -- Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. 52.222-41 Service Contract Act of 1965, as Amended. 52.222-42 Statement of Equivalent Rates for Federal Hires. 52.225-13 -- Restrictions on Certain Foreign Purchases. 52.232-33 -- Payment by Electronic Funds Transfer--Central Contractor Registration. END OF CLAUSES MARKED FOR 52.212-5 52.223-5 -- Pollution Prevention and Right-to-Know Information 52.223-6 -- Drug-Free Workplace 52.222-48 -- Exemption from Application of Service Contract Act Provisions -- Contractor Certification 52.232-1 -- Payments. 52.232-18 Availability of Funds. 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) The full text of this clause may be accessed electronically at: http://farsite.hill.af.mil 252.204-7004 ALTERNATE A (NOV 2003) Central Contractor Registration 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, with these additional clauses marked: 252.225-7001, Buy American Act and Balance of Payments Program (JUN 2005) 252.232-7003, Electronic Submission of Payment Requests (MAR 2007) END FO CLAUSES MARKED FOR +1 (555) 000-0000 252.225-7031, Secondary Arab Boycott of Israel 252.225-7002 Qualifying Country Sources as Subcontractors. 252.232-7003 Electronic Submission of Payment Requests. 252.232-7010 Levies on Contract Payments. 252.243-7001 Pricing of Contract Modifications 5352.201-9101 OMBUDSMAN (10 AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the AETC ombudsmen, Chief, Business Operations Branch, AETC/A7KB, Maria G. Beckett, 2035 1st Street West, Ste 1, Randolph AFB TX 78150-4304, phone +1 (555) 000-0000, facsimile +1 (555) 000-0000, contact@example.gov. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number +1 (555) 000-0000, facsimile number +1 (555) 000-0000. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. Interested parties capable of providing the above must submit a written quote to include discount terms and a clear demonstration of conformance to the Statement of Work Requirements Document. Additionally, the quote shall contain the following: tax identification number, cage code, DUNS, and a firm evidence of ability to perform. All responses that meet the criteria contained herein will be considered. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoD Central Contractor Registration (CCR) database. NO EXCEPTIONS. To register, visit: http://www.ccr.gov or call +1 (555) 000-0000. Since award will be based on initial responses, it is encouraged to offer your most advantageous pricing in your initial response. All quotes are due not later that 4:00 p.m. Central Standard Time, 20 August 07, to the attention of Larry James, 12 CONS/LGCB, 395 B St W STE 2, Randolph AFB TX 78150, faxed to +1 (555) 000-0000, or e-mailed to contact@example.gov. Email is the preferred method.