Water-Based Fire Protection System Repair, Indefinite Quantity Contract

Northside Independent School District is soliciting bids under RFQ 2026-116 to establish a Qualified Vendor List via an Indefinite Quantity Contract for water-based fire protection system repair work. This solicitation replaces RFQ 2023-171, and all current and prospective vendors must respond to maintain their business relationship with the District. The scope of work includes various repair projects such as sprinkler head services, valve and component replacement, hydrostatic testing, and fire hydrant maintenance. All services must be performed in accordance with NFPA 13 and NFPA 25 standards, utilizing high-quality installation techniques and reasonable professional care. The contract term is for one year with four optional one-year renewals. Proposals are due by October 1, 2026, at 11:00 AM CT via the Bonfire portal. Evaluation is based on a scoring system where 30 percent is weighted on the extent to which services meet District needs and 5 percent is based on the proposer's past relationship with the District. Pricing is not included in the initial qualification submission; instead, the District will negotiate fees with the highest-ranked respondent. Required documentation includes a Proposal Acknowledgement, Vendor Certification Form, Edgar Compliance, Form A Company Information, Form B Certification of Insurance, and a W9. Vendors must also provide a Conflict of Interest Questionnaire and Form 1295. Compliance requirements include adherence to the Davis-Bacon Act for federal funds, FERPA for student record privacy, and Executive Order 11246 regarding equal opportunity. Invoices should be submitted monthly to the Accounts Payable Department in San Antonio, Texas, and must reference the appropriate purchase order number.