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Water Technical Access Portal (WaterTAP)

Active
0000037301State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The California Department of Technology, on behalf of the California State Water Resources Control Board (SWRCB), is soliciting proposals for a cloud-based Software as a Service (SaaS) solution called the Water Technical Access Portal (WaterTAP). This project aims to replace legacy systems with a configurable, enterprise-level cloud platform that consolidates and streamlines water-related data from disparate sources into a single cohesive system, enhancing data accessibility and regulatory compliance. Key functions include supporting data and document submissions, workflow routing, compliance decision support, and enabling SWRCB to respond agilely to evolving environmental legislation in California. The contract encompasses development, design, implementation, software licensing, maintenance, and optional post-implementation services over a base term of three years with potential extensions, with the work performed both remotely and on-site as needed within the continental U.S. The procurement is guided by a detailed Request for Proposal (RFP) and Statement of Work (SOW), with a comprehensive package of attachments and exhibits addressing functional requirements, deliverables, budget details, security policies, and personnel qualifications. Evaluations emphasize a best value trade-off, weighing technical merit, ease of use, workflow automation, qualifications of key staff, bidder qualifications, and cost competitiveness. Mandatory compliance includes stringent data security and privacy controls aligned with California and federal standards such as NIST, FIPS, CCPA, and IPA. The contract requires dedicated key personnel with ongoing qualification standards and ethics training, treated as essential to project success. Deliverables undergo rigorous inspection and acceptance procedures centralized under SWRCB oversight, with acceptance contingent on meeting predefined test criteria and quality standards. The solicitation mandates electronic proposal submissions separated into two phases, with strict formatting, page limits, and confidentiality requirements. While pricing information is submitted via an Excel-based cost workbook, no specific contract value or firm fixed-price terms were disclosed. Overall, this contract seeks a robust, scalable, and secure cloud-based water data management platform to improve operational efficiency, enhance reporting capabilities, and support California’s water quality compliance mandates.

General Info

California seeks cloud-based SaaS for WaterTAP, consolidating water data with compliance and security.

Agency

California → State Water Resources ControlView Agency

NAICS

541511 - Custom Computer Programming ServicesView NAICS

Place of Performance

CA, USA

Set-Aside

NONE

Documents

(104)

Attachment 17: Key Staff Reference Form

PDF•3 pages•key-staff-reference-form

EXHIBIT J: WaterTAP Deliverable Expectation Document Dec 22, 2025

PDF•5 pages•deliverable-expectation-document

Attachment 13: Bidder Qualifications Form Instructions - WaterTAP

PDF•3 pages•instructions

RFP 25-020-280 A2 SWRCB Special Terms and Conditions

PDF•1 page•amendment

RFP 25-020-280 A2 Functional and Non-Functional Requirements

PDF•1 page•sow

Attachment 16.9 - WaterTAP Organizational Change Management Lead Qualifications Form

PDF•5 pages•qualification-form

EXHIBIT I: WaterTAP Work Order Authorization Form Agreement 25-020-280

PDF•3 pages•work-order-authorization

WaterTAP Solicitation 25-020-280 Summary of Changes

PDF•2 pages•amendment

RFP 25-020-280 A2 Key Staff Replacement Form

PDF•2 pages•key-staff-replacement-form

Attachment 18 - WaterTAP Phase 1 Narrative Response Requirements

PDF•5 pages•sow

RFP 25-020-280 A2 DVBE Declarations Attachment

PDF•1 page•dvbe-declarations

Exhibit E - WaterTAP Cost Workbook

XLSX•26 pages•cost-workbook

RFP 25-020-280 A2 Cost Workbook

PDF•1 page•cost-workbook

Attachment 8 Workers Compensation Certification

PDF•1 page•certification

RFP 25-020-280 A2 Template for Question Submittal and Request for Changes

PDF•2 pages•template-for-question-submittal

EXHIBIT F: SWRCB IT Security Policies Dec 22, 2025

PDF•30 pages•exhibit-it-security-policies

WaterTAP_RFP_Addendum_1_11.23.25.zip

ZIP

WaterTAP_Bidder_Conference_FINAL.pptx

PPTX

Attachment 20 - WaterTAP Demonstration Scenarios A2 12.22.25

PDF•23 pages•demonstration-scenarios

Attachment 6 - Response to Administrative Requirements Form A2

PDF•3 pages•administrative-requirements-form

Attachment 14 - WaterTAP Bidder Qualifications Form

PDF•10 pages•bidder-qualifications-form

Attachment 3 - WaterTAP Follow-On Disclosure Form

PDF•2 pages•follow-on-disclosure-form

RFP 25-020-280 A2 Intent to Bid Form

PDF•2 pages•intent-to-bid-form

Attachment 16.4 Senior Software Solutions Architect Qualifications Form

PDF•8 pages•qualifications-form

Attachment 16.5 Senior Business Analyst Qualifications Form

PDF•5 pages•qualifications-form

EXHIBIT N: WaterTAP Glossary of Terms 11.20.25

PDF•19 pages•glossary

Attachment 16.7 Senior Test and Validation Lead Qualifications Form

PDF•3 pages•qualifications-form

RFP 25-020-280 A2 Water Technical Access Portal (WaterTAP)

PDF•109 pages•rfp

3._WaterTAP_Attachments_and_Exhibits_11.20.25.zip

X-ZIP

RFP 25-020-280 A2 Cover Letter Form

PDF•2 pages•cover-letter-form

Attachment 16.10 GIS Solution Expert Qualifications Form

PDF•3 pages•qualifications-form

EXHIBIT K: Deliverable Acceptance Document RFP 25-020-280 A2

PDF•2 pages•deliverable-acceptance-document

WaterTAP Statement of Work (SOW) A2 12.22.25

PDF•187 pages•sow

EXHIBIT B: WaterTAP Budget Detail and Payment Provisions Dec 22, 2025

PDF•5 pages•contract-document

WaterTAP Question and Answer Set 2 Solicitation No. 25-020-280

XLSX•q-and-a

Attachment 16.6 - Training Lead Qualifications Form

PDF•4 pages•qualifications-form

RFP 25-020-280 A2 Confidentiality Statement Form

PDF•2 pages•confidentiality-statement

Attachment 20 - WaterTAP Demonstration Scenarios 11.20.25

PDF•23 pages•demonstration-scenarios

EXHIBIT D: WaterTAP Deliverables and Milestones Table

PDF•9 pages•deliverables-and-milestones-table

Attachment 16.3 Senior Data Architect Qualifications Form

PDF•4 pages•qualifications-form

Attachment 17 - Key Staff Reference Form

PDF•3 pages•key-staff-reference-form

Attachment 16 - Key Staff Qualifications Form Instructions

PDF•3 pages•instructions

RFP 25-020-280 Water Technical Access Portal (WaterTAP)

PDF•109 pages•rfp

Exhibit C - WaterTAP Functional and Non-Functional Requirements

XLSX•4 pages•sow

WaterTAP_RFP_Addendum_2_12.22.25.zip

ZIP

RFP 25-020-280 SWRCB Special Terms and Conditions

PDF•1 page•special-terms-and-conditions

SWRCB WaterTAP Project List of Documents Addendum 2 12.22.25

DOCX•2 pages•other

EXHIBIT B: WaterTAP Budget Detail and Payment Provisions 11.20.25

PDF•5 pages•contract-document

RFP 25-020-280 A2 TACPA Preference Request Forms

PDF•1 page•attachment

EXHIBIT H: WaterTAP Data Connections Summary

PDF•6 pages•exhibit-data-connections

Attachment 16.8 - Technical Lead Qualifications Form

PDF•4 pages•qualifications-form

RFP 25-020-280 Confidentiality Statement Form (Post Award)

PDF•2 pages•confidentiality-statement

WaterTAP Question and Answer Set 1 Solicitation No. 25-020-280 December 22, 2025

VNDOPENXMLFORMATS-OFFICEDOCUMENT.SPREADSHEET.SHEET•1 page•q-and-a

Bidder Declaration GSPD 05-105 for RFP 25-020-280

PDF•1 page•bidder-declaration

Attachment 3: WaterTAP Follow-On Disclosure Form

PDF•2 pages•follow-on-disclosure-form

Attachment 6 - Response to Administrative Requirements Form

PDF•3 pages•administrative-requirements-form

Attachment 16.2 Project Manager Qualifications Form

PDF•4 pages•qualification-form

RFP 25-020-280 A2 Bidding Preferences and Incentives

PDF•2 pages•bidding-preferences

Attachment 16.7 Senior Test and Validation Lead Qualifications Form

PDF•3 pages•qualifications-form

Attachment 19 - WaterTAP Phase 2 Narrative Response Requirements

PDF•3 pages•narrative-response-requirements

Attachment 16.6 - Training Lead Qualifications Form

PDF•4 pages•qualifications-form

RFP 25-020-280 A2 Bidder Declaration GSPD 05-105

PDF•1 page•bidder-declaration

Attachment 18 - WaterTAP Phase 1 Narrative Response Requirements

PDF•5 pages•sow

EXHIBIT J: WaterTAP Deliverable Expectation Document 11.20.25

PDF•5 pages•deliverable-expectation-document

WaterTAP Virtual Bidders' Conference Correction Notice 12.1.25

DOCX•1 page•special-notice

Attachment 16.3 Senior Data Architect Qualifications Form

PDF•4 pages•qualifications-form

SWRCB WaterTAP Solicitation #25-020-280 Document List 11/20/2025

DOCX•2 pages•rfp

RFP 25-020-280 TACPA Preference Request Forms

PDF•1 page•special-notice

Attachment 15: Bidder Reference Form for WaterTAP

PDF•4 pages•bidder-reference-form

Attachment 16.4 Senior Software Solutions Architect Qualifications Form

PDF•8 pages•qualifications-form

EXHIBIT D: WaterTAP Deliverables and Milestones Table

PDF•9 pages•deliverables-and-milestones-table

RFP 25-020-280 A2 Confidentiality Statement Form (Post Award)

PDF•2 pages•confidentiality-statement

RFP 25-020-280 Template for Question Submittal and Request for Changes

PDF•2 pages•template-for-question-submittal

EXHIBIT H: WaterTAP Data Connections Summary

PDF•6 pages•exhibit

RFP 25-020-280 A2 Commercially Useful Function Certification

PDF•2 pages•certification

RFP 25-020-280 Bidding Preferences and Incentives Attachment

PDF•2 pages•bidding-preferences

RFP 25-020-280 Intent to Bid Form

PDF•2 pages•intent-to-bid-form

RFP 25-020-280 Cost Workbook Exhibit E

PDF•1 page•cost-workbook

EXHIBIT I: WaterTAP Work Order Authorization Form 11.20.25

PDF•3 pages•work-order-authorization

Attachment 16.8 - Technical Lead Qualifications Form

PDF•4 pages•qualifications-form

EXHIBIT N: WaterTAP Glossary of Terms

PDF•19 pages•glossary

RFP 25-020-280 Exhibit C Functional and Non-Functional Requirements

PDF•1 page•sow

WaterTAP_RFP_Addendum_1_11.23.25.zip

ZIP

WaterTAP_RFP_Addendum_3_01.14.26.zip

ZIP

EXHIBIT F: SWRCB IT Security Policies November 20, 2025

PDF•30 pages•exhibit-it-security-policies

Attachment 19 - WaterTAP Phase 2 Narrative Response Requirements

PDF•3 pages•narrative-response-requirements

Attachment 8 - Workers' Compensation Certification

PDF•1 page•certification

EXHIBIT K: Deliverable Acceptance Document for RFP 25-020-280

PDF•2 pages•deliverable-acceptance-document

RFP 25-020-280 DVBE Declarations Attachment

PDF•1 page•dvbe-declarations

Attachment 16 - Key Staff Qualifications Form Instructions

PDF•3 pages•instructions

Attachment 16.9 - Organizational Change Management Lead Qualifications Form

PDF•5 pages•qualifications-form

Attachment 16.1 Engagement Director Qualifications Form

PDF•4 pages•qualification-form

Attachment 16.2 - WaterTAP Project Manager Qualifications Form

PDF•4 pages•qualifications-form

WaterTAP Statement of Work (SOW) 11.20.25

PDF•187 pages•sow

RFP 25-020-280 Cover Letter Form

PDF•2 pages•cover-letter-form

Attachment 15: Bidder Reference Form for WaterTAP Solicitation

PDF•3 pages•bidder-reference-form

RFP 25-020-280 Key Staff Replacement Form

PDF•2 pages•key-staff-replacement-form

RFP 25-020-280 Confidentiality Statement Form

PDF•2 pages•confidentiality-statement

Attachment 14 - WaterTAP Bidder Qualifications Form

PDF•9 pages•bidder-qualifications-form

Attachment 16.1 - Engagement Director Qualifications Form

PDF•4 pages•qualification-form

Attachment 13: Bidder Qualifications Form Instructions

PDF•3 pages•instructions

RFP 25-020-280 CUF Certification Attachment

PDF•2 pages•cuf-certification

Attachment 16.10 GIS Solution Expert Qualifications Form

PDF•3 pages•qualifications-form

Attachment 16.5 Senior Business Analyst Qualifications Form

PDF•5 pages•qualifications-form

AI Contract Breakdown

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyCalifornia → State Water Resources Control
Contacts1 person available
OfficeN/A
Organization / Agency
California → State Water Resources Control
View Agency Profile
Office AddressN/A
Contacts
Nichole Gutierrez
contact@example.gov

Full Description

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On behalf of the California State Water Resources Control Board (SWRCB), the California Department of Technology seeks proposals from qualified bidders to provide a cloud-based SaaS solution for the Water Technical Access Portal (WaterTAP). These services will include development, design, and implementation of the WaterTAP solution, software licensing and maintenance, and optional post-implementation services. The WaterTAP solution will replace legacy systems with a configurable, cloud-based Software as a Service (SaaS) solution that will be an enterprise-level data system which aims to minimize customization and: ¿ Address current and future information and business needs, ¿ Maintain an overarching architecture to connect existing foundational data systems, ¿ Integrate new data systems from disparate spreadsheets to databases currently used, into a single, cohesive system, ¿ Streamline information access for internal staff and external stakeholders, ¿ Supports data and document submissions, workflow routing, and compliance decision support The WaterTAP cloud-based SaaS solution will enable SWRCB to be more agile in responding to new legislation and to support California's environmental requirements. It will also create a streamlined user experience, increase efficiency, and create a single system of record for all drinking water reporting. Finally, the WaterTAP cloud-based SaaS solution will also improve access to data for more robust and complete reporting.

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NAICS: 541611
SLED
Project Management and Work Plan DevelopmentThe contract involves managing the execution of a water resources project and developing detailed work plans to ensure efficient and timely delivery of objectives. The contractor will be responsible for coordinating directly with the State Water Resources Control Board to align activities, meet milestones, and satisfy regulatory or operational requirements. The project is classified as a subcontract under NAICS code 541611, which pertains to management consulting services, indicating a focus on strategic planning and administrative oversight rather than direct construction or engineering work. Performance is localized to Alameda, California, though the full scope of activities may extend beyond that location. The solicitation was posted on June 26, 2026, with responses due by July 29, 2026, providing a five-week window for submissions. All communications and compliance must be directed through the California state agency portal, accessible via the provided UI link.
Administrative Management and General Management Consulting Services

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NAICS: 541620
SLED
Cultural Resources and Tribal Consultation (AB 52)The contract requires the performance of cultural resources assessments and leadership of tribal consultation activities in accordance with California’s Assembly Bill 52, focusing on identifying, evaluating, and documenting cultural resources that may be impacted by state projects. This includes conducting comprehensive outreach to federally recognized tribes and other interested parties, facilitating meaningful consultation, and ensuring all interactions and findings are thoroughly recorded to meet regulatory compliance standards. The work is tied to projects within Alameda, with all documentation required to support environmental review processes under state law. The solicitation is categorized as a subcontract under NAICS code 541620, which encompasses environmental consulting services, and has a response deadline of July 29, 2026. It is issued by the State Water Resources Control under the California agency structure, though specific contact details and set-aside information are not provided. Potential bidders must be prepared to coordinate with tribal governments in a culturally respectful and legally compliant manner, ensuring that all activities align with AB 52 requirements and contribute to the protection of California’s significant cultural heritage. The contract opportunity is accessible through the CalEProcure portal.
Environmental Consulting Services

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NAICS: 541620
SLED
Aquatic and Biological Resources AssessmentThe contract titled Aquatic and Biological Resources Assessment focuses on conducting field studies and assessments of aquatic and biological resources, with specific emphasis on in-stream flow analysis and habitat evaluation. These activities are critical for understanding ecosystem health and supporting informed water resource management decisions within the state. The work will be carried out in Alameda, California, and is structured as a subcontract under the NAICS code 541620, which corresponds to environmental consultative services. The solicitation was posted on June 26, 2026, with responses due by July 29, 2026, and is being managed by the State Water Resources Control agency in California. The contract aims to generate scientific data to inform regulatory and conservation efforts related to water quality and biological habitats.
Environmental Consulting Services

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NAICS: 541620
SLED
Environmental Impact Report (EIR) PreparationThe contract requires the preparation of Draft and Final Environmental Impact Reports under the California Environmental Quality Act, encompassing comprehensive technical analysis, coordination of public review processes, and drafting of responses to comments received during public consultation. Work under this subcontract will be performed primarily in Alameda, with responsibilities extending to all phases of EIR development including data collection, environmental assessment, and regulatory compliance documentation to ensure adherence to CEQA standards. The solicitation is open for responses until July 29, 2026, and is classified under NAICS code 541620, indicating it pertains to environmental consulting services. The procuring entity is the State Water Resources Control Board under the California government, and while no specific set-aside or organizational restrictions are noted, the contract is structured as a subcontract within the state's environmental infrastructure framework.
Environmental Consulting Services

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NAICS: 541620
SLED
RFQ No. 26-001-300, CEQA ComplianceThe California State Water Resources Control Board is soliciting Statement of Qualifications from firms to provide technical and administrative services in support of compliance with the California Environmental Quality Act (CEQA), under solicitation number 26-001-300. The contract will award a single vendor based on a weighted evaluation of written submissions and an oral interview, with selection determined by a panel of State Water Board staff. Submission of a complete SOQ package including attachments such as the written statement of qualifications, resumes, licenses for engineers and geologists, federal form 330, certification documents, business licenses, and references is mandatory. Respondents must meet minimum qualification requirements to proceed to scoring, which evaluates experience in similar services (60 points), qualifications of assigned personnel (40 points), quality of recent work (60 points), knowledge of applicable regulations (80 points), reliability and availability (20 points), and references (126 points), totaling a maximum of 386 points. The evaluation uses a 0 to 10 scoring scale, with a requirement for clear, well-documented responses that meet or exceed professional standards. At least three top-ranked respondents will be invited for interviews scheduled for the week of August 10, 2026, followed by fee negotiations in the week of August 17, 2026, with an anticipated start date upon approval. The resulting agreement will have an anticipated term of sixty months, with performance primarily based in Alameda, California, though flexibility exists for amendments to extend time, scope, or budget. Contractors must deliver environmental documentation including project descriptions, aquatic and biological resources assessments, cultural resources evaluations, initial studies, negative declarations, and full Environmental Impact Reports, as well as tribal consultation materials and litigation support. All deliverables must be submitted electronically, follow a structured draft-revision process, and comply with California Government Code section 11546.7 and WCAG 2.2 Level AA accessibility standards. Contracting firms must certify compliance with California’s non-discrimination laws, maintain current business standing, adhere to the Contractor Certification Clauses (CCC 04/2017), and ensure DVBE participation of at least 3%. Additional requirements include compliance with health and safety regulations, procurement of necessary permits, maintenance of $1 million motor vehicle liability insurance, adherence to Russian sanctions and the Darfur Contracting Act, and adherence to prompt payment rules under Government Code Chapter 4.5. Invoices must be
Environmental Consulting Services

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NAICS: 541611
SLED
Generative AI (GenAI) Disclosure and OversightThe contract focuses on monitoring and documenting the use of Generative AI within development or operational environments, with a critical responsibility to provide formal notifications if the AI's application influences system risk or performance. It is a subcontract opportunity under the NAICS code 541611, associated with professional, scientific, and technical services. The contract is issued by the California State Water Resources Control agency and was posted on November 20, 2025, with a response deadline set for January 15, 2027. The scope emphasizes oversight to ensure the safe and reliable integration of Generative AI technologies, requiring detailed tracking and reporting on how these AI systems might affect operational systems. While specific organizational or geographic details are not provided, the contract underlines the importance of risk management and transparency in AI deployment within state water resources operations.
Administrative Management and General Management Consulting Services

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8 months ago

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NAICS: 541512
SLED
Post-Go-Live Support and MaintenanceThe contract focuses on providing post-deployment technical support and maintenance services for a system utilized by the California State Water Resources Control. Key responsibilities include ongoing technical support, resolving bugs, optimizing system performance, and continuous monitoring to ensure stable operation. A critical requirement is achieving production stabilization within three months of deployment, indicating a priority on reliability and efficiency early in the post-go-live phase. This subcontract falls under the NAICS code 541512, which pertains to computer systems design services, and was publicly posted on November 20, 2025. Responses to the solicitation are due by January 15, 2027, giving interested parties ample time to prepare their submissions. While specific details about the location of performance and points of contact are not provided, the contract is managed by the California State Water Resources Control agency, signifying its relevance to water resource management and related technological systems within the state.
Computer Systems Design Services

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8 months ago

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NAICS: 611430
SLED
Training and Technical Documentation DevelopmentThis contract involves the development of comprehensive training materials and user guides, as well as the delivery of training sessions specifically tailored for WaterTAP users and administrators. The primary objective is to ensure that end-users are well-equipped with the knowledge and skills needed to effectively utilize the WaterTAP system. The work includes creating clear and accessible technical documentation that supports both new and existing users in understanding and operating the platform. Set as a subcontract under NAICS code 611430, the contract is issued by the State Water Resources Control agency of California. While some logistical details such as the office address and place of performance remain unspecified, the contract was posted on November 20, 2025, with a response deadline set for January 15, 2027. This opportunity appears to be focused on enhancing the implementation and operational efficiency of WaterTAP through targeted educational resources and hands-on training facilitation.
Professional and Management Development Training

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NAICS: 541611
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IT Security and Compliance ConsultingThis contract focuses on providing IT security and compliance consulting services to the State Water Resources Control Board in California. The primary objective is to ensure adherence to established security policies, including those set by the State Water Resources Control Board (SWRCB), as well as relevant standards such as NIST, FIPS, the California Consumer Privacy Act (CCPA), and the Interagency Partnership Agreement (IPA). The contractor will be responsible for conducting comprehensive security testing and supporting the organization’s accreditation processes to maintain robust IT security postures. The contract is structured as a subcontract under NAICS code 541611, which pertains to administrative management and general management consulting services. It was posted on November 20, 2025, and proposals are due by January 15, 2027. Although some specific details such as the exact location of work performance and points of contact are not specified, the contract clearly supports the State Water Resources Control Board’s commitment to maintaining compliance with applicable IT security frameworks and privacy regulations, ensuring ongoing protection of sensitive data.
Administrative Management and General Management Consulting Services

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8 months ago

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NAICS: 541512
SLED
Data Migration and Integration ServicesThis contract involves providing ETL (Extract, Transform, Load) services to migrate legacy water quality and compliance data into the WaterTAP system. The scope includes data cleansing, mapping, and validation to ensure accurate and reliable integration of existing data into the new platform. The contract is classified under NAICS code 541512 and is intended as a subcontract opportunity with the State Water Resources Control agency in California. The solicitation was posted on November 20, 2025, with a response deadline of January 15, 2027. While specific details about the place of performance and point of contact are not provided, the contract is clearly focused on supporting California’s water resource data infrastructure modernization. Interested parties can find further details through the California procurement portal.
Computer Systems Design Services

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8 months ago

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in 6 months
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