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Wide Format Printer Maintenance and Repair Services

Active

State & Local

Response Deadline08/26/2026, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

New Hampshire → Department Of TransportationView Agency

NAICS

811212 - Computer and Office Machine Repair and MaintenanceView NAICS

Place of Performance

Not specified

Set-Aside

NONE

Documents

This scope was carved out of 53181c25-cdec-42ec-9383-8ffd34f7dcd4.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Full-Service Maintenance & Parts Agreement for HP 5100XL Wide Format Printer & Scanner(s)

AI Contract Breakdown

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No contract breakdown available.

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Timeline

PostedAug 12

subcontract

Response DeadlineAug 26

Submission deadline

Response Deadline

08/26/2026, 03:00:00 PM UTCin 13 days

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Organization & Contact Information

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AgencyNew Hampshire → Department Of Transportation

ContactsNo contacts available

OfficeN/A

Organization / Agency

New Hampshire → Department Of Transportation

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

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Provide comprehensive maintenance, repair, and technical support for HP Pagewide 5100XL Wide Format Engineering MFPs, including labor, parts replacement, and emergency repairs.

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Full-Service Maintenance & Parts Agreement for HP 5100XL Wide Format Printer & Scanner(s)

Solicitation # 53181c25-cdec-42ec-9383-8ffd34f7dcd4

The New Hampshire Department of Transportation is soliciting bids for a full-service maintenance and parts agreement to support specific wide-format printing and scanning equipment, including an HP Pagewide 5100XL MFP, a high-capacity stacker, an accessory media draw, and a standalone HP Pro 42 scanner. The contract requires the vendor to provide all labor, tools, and materials necessary for unlimited onsite support, unlimited print volume, preventative maintenance, and software updates. All replacement parts must be new and approved in advance by the state, with materials invoiced at a markup not exceeding 10 percent of the vendor's cost. The award will be granted based on the lowest total cost. The contract term begins upon approval by the Governor and Executive Council and runs through September 30, 2029, with a possible two-year extension under the same pricing and terms. Performance is generally required between 8:00 AM and 4:00 PM on state business days. Key administrative requirements include maintaining commercial general liability insurance of at least 1 million dollars per occurrence and 2 million dollars aggregate, as well as adhering to New Hampshire state laws regarding sovereign immunity and workers compensation. The state maintains the right to terminate the agreement for any reason with 30 days written notice, and all obligations are contingent upon the continued appropriation of funds. Bids must be submitted via email to Steven Blanchette by August 26, 2026, at 11:00 AM Eastern Time.

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