Rick Casler

Public Safety Vehicle Equipment and Upfitting Services

The City of Clermont, Florida, is soliciting bids under RFB 27-018 for public safety vehicle equipment and upfitting services to be provided on an as-needed basis. The scope of work includes the furnishing, installation, maintenance, and repair of emergency lighting, sirens, communication equipment, camera and recording systems, vehicle consoles, and custom vehicle graphics. The City intends to award multiple contracts to the lowest-priced responsive and responsible bidders, with up to three contracts per service category to ensure flexibility in pricing and availability. The initial contract term is 36 months, with the option for the City to renew for up to three additional 12-month periods. Qualified bidders must demonstrate at least three years of relevant experience and provide three references from the past five years. Requirements include possessing qualified technicians, maintaining necessary manufacturer certifications, and providing proof of insurance via an ACORD certificate. All provided equipment must be new, unused, and compliant with SAE standards and Florida emergency vehicle requirements. Bidders must also adhere to a drug-free workplace policy and comply with Florida Executive Order 22-216 regarding cybersecurity and ICT vendor restrictions. Responses must be submitted electronically through the City's procurement portal by December 3, 2026.

FloridaFL, USA

NAICS

811114

Specialized Automotive Repair

Source portal

OpenGov

Posted Oct 22, 2026

RFB 27-018

39d left

State & Local6

Intent to Utilize the Sourcewell Contract to Purchase Pumper Truck

The City of Clermont is issuing a Request for Information (RFI) to notify vendors of its intent to purchase an Enforcer PUC Pumper through an existing cooperative contract with Ten-8 Fire & Safety, LLC, under Sourcewell contract 082025-PMI. The estimated annual expenditure for this procurement is 1,199,783.00 dollars. The primary objective of this RFI is to identify capable vendors and determine if approved equal options are available in the market. Interested respondents must be registered and licensed to conduct business in the State of Florida and must submit their company capabilities and ability to provide the product via the OpenGov portal or hardcopy by October 22, 2026, at 3:00 pm. Vendors are explicitly instructed not to include pricing information in their submissions. The evaluation process will be conducted by the Procurement Services Department and the requesting department to determine if offered products qualify as approved equals. Selected vendors must provide proof of insurance within five business days of a request, including 500,000 dollars in general liability and Florida statutory limits for workers compensation. Additionally, the City requires a criminal background check for all contractor employees at the contractor's expense. Administrative requirements include the submission of a W-9 and vendor information form, with the City utilizing virtual credit cards as a preferred payment method. The referenced Sourcewell contract remains effective through December 8, 2029.

FloridaFL, USA

NAICS

336120

Heavy Duty Truck Manufacturing

Source portal

OpenGov

Posted Oct 15, 2026

RFI 27-014

Closed

Awarded7

Justification of Sole Source from Med Alliance

Request for Information RFI 27-012, issued by the City of Clermont Fire department on October 12, 2026, seeks to determine if Med Alliance is the sole source provider for Ring Rescue specialized ring removal equipment. This inquiry follows a letter from Ring Rescue Inc. stating that Med Alliance has been the exclusive distributor of their products within the state of Florida since June 1, 2023. Interested parties were required to submit responses by November 2, 2026, to verify if equivalent products are available from other vendors. The procurement process is managed through the City of Clermont's OpenGov e-Procurement Portal, which requires vendor registration and the submission of a standard Vendor Information form and IRS Form W-9 for tax identification. Any resulting engagement must adhere to the city's minimum insurance requirements, including General Liability and Automobile Liability coverage of 500,000 dollars per occurrence and statutory Workers Compensation. The city maintains the right to name itself as an additional insured and requires insurance providers to hold a Best's guide rating of B+:VI or better.

FloridaFL, USA

NAICS

423450

Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

RFI 27-012

Awarded Nov 2, 2026

Awarded7

Justification of Sole Source Acquisition from Center for Public Safety Excellence

The City of Clermont Fire Department has issued Request for Information RFI 27-008 to determine if the fire department accreditation services provided by the Center for Public Safety Excellence (CPSE) are a sole-source acquisition. The CPSE asserts that it is the only entity globally capable of providing these services through the Commission on Fire Accreditation International, claiming proprietary rights to the accreditation model and materials. The city is seeking verification to confirm if other qualified vendors can provide equivalent services, with responses due by October 20, 2026. Administrative requirements for participating vendors include registration through the City of Clermont OpenGov e-Procurement Portal and the submission of a completed Vendor Information form and IRS Form W-9. Additionally, suppliers must adhere to minimum insurance requirements, including General Liability and Automobile Liability coverage of 500,000 dollars per occurrence and Workers Compensation per Florida statutory limits. The City of Clermont must be named as an additional insured on all general liability policies, and insurance providers must maintain a Best's guide rating of B+:VI or better.

FloridaFL, USA

NAICS

541611

Administrative Management and General Management Consulting Services

RFI 27-008

Awarded Oct 20, 2026

State & Local7

Justification of Sole Source Acquisition from Verathon, Inc.

The City of Clermont issued Request for Information RFI 27-004 on September 9, 2026, to verify the validity of a sole source acquisition from Verathon, Inc. for the GlideScope Go 2 portable video laryngoscopy system and related accessories. This equipment is intended for emergency and prehospital airway management and must feature an EMS-certified, IP67-rated handheld monitor, Dynamic Light Control, magnetic QuickConnect technology, and onboard recording capabilities, with full compatibility with Verathon Spectrum QC single-use video laryngoscopes. The estimated annual expenditure for this acquisition is 35,000 dollars. Verathon, Inc. has provided a certification of sole source provider status based on specific US patents and part numbers. The purpose of this RFI is to determine if other vendors can provide equivalent products to avoid a non-competitive purchase. Responses are due by September 30, 2026, and must be submitted electronically via the OpenGov portal. All respondents must be registered and licensed to conduct business in the State of Florida. If a qualified alternative source is identified, the City may discontinue the sole source process and initiate a competitive solicitation. Selected vendors must also comply with minimum insurance requirements, including General Liability and Automobile Liability coverage of 500,000 dollars per occurrence, and provide proof of insurance within five business days of a request.

FloridaFL, USA

NAICS

339112

Surgical and Medical Instrument Manufacturing

Source portal

OpenGov

Posted Sep 9, 2026

RFI 27-004

Closed

State & Local3

Purchase of Zodiac Boat, Outboard Motor, and Trailer

The City of Clermont is soliciting quotes for a one-time purchase of emergency response equipment to support the Clermont Fire Department's search and rescue and water-related emergency operations. The procurement requires the delivery of a specific, non-substitutable equipment package consisting of a red Zodiac ERB 380 Rigid floor boat (Model Z85053), a Mercury 30HP EFI Outboard motor (Model 30EPT), and a Magic Tilt Trailer (Model CAL 1412). All items must be new, unused, and of current manufacture. The City intends to award the contract on a lowest-price basis, which may be applied to individual items, groups of items, or the entire package. In the event of a tie, the City will evaluate respondents based on quality, delivery time, preference for drug-free workplace programs, and vendor proximity to City Hall. Vendors must submit their electronic responses through the OpenGov Clermont Portal no later than August 27, 2026, at 3:00 pm, with a deadline for questions set for August 26, 2026. All equipment must be shipped in sturdy, protective packaging suitable for a common carrier and must include real-time tracking and detailed packing slips. The successful vendor is required to provide a warranty of at least one year from the date of final acceptance and must comply with Florida cybersecurity requirements regarding prohibited technology. Additionally, respondents must provide proof of insurance via an Accord form within five business days of a request and certify that no contingency fees were paid to secure the award. If no specific delivery timeline is provided in the quote, full performance is required within twenty calendar days of the purchase order issuance.

FloridaFL, USA

NAICS

441222

Boat Dealers

Source portal

OpenGov

Posted Aug 19, 2026

QR 26-124

Closed

Awarded7

Justification of Sole Source Acquisition from Pediatric Emergency Standards, Inc.

This solicitation, identified as RFI 26-120, concerns the justification of a sole source acquisition from Pediatric Emergency Standards, Inc. for the Florida Fire agency located in Clermont. The project was posted on August 5, 2026, with a response deadline set for August 26, 2026. The contract is managed by the SLED organization type, with Rick Casler, Assistant Chief Administration, serving as the primary point of contact and Anabel Gates as the procurement agent. Performance of the contract is designated to take place within the state of Florida.

FloridaFL, USA

NAICS

922160

Fire Protection

RFI 26-120

Awarded Aug 26, 2026

Awarded7

Justification of Sole Source Acquisition From First Arriving IO, Inc.

The City of Clermont has issued Request for Information RFI 26-121 to justify a sole source acquisition from First Arriving IO, Inc. for the procurement of the Public Safety Digital Dashboard and Information Platform. This proprietary software is intended for use by the Fire Department and administrative staff to support the National Fire Operational Reporting System and a technology board. The estimated annual expenditure for this acquisition is $12,000. The purpose of this RFI is to verify whether the specifications are non-restrictive and can be met by other qualified vendors before proceeding with a direct purchase. If a respondent demonstrates the ability to provide an equivalent product or service, the City may discontinue the sole source process and initiate a competitive solicitation. Interested parties who disagree with the sole source justification must submit information demonstrating their ability to provide the same or equivalent product or service via the OpenGov electronic procurement portal by the deadline of August 26, 2026, at 3:00 pm. Respondents are explicitly instructed not to provide pricing information at this stage. All potential vendors must be registered with the Florida Department of State and licensed to conduct business in Florida. Furthermore, any selected provider must comply with the City's minimum insurance requirements, which include General Liability of $500,000 per occurrence, Automobile Liability of $500,000 per occurrence, and Workers' Compensation meeting Florida statutory limits. The City of Clermont must be named as an Additional Insured on General Liability policies.

FloridaFL, USA

NAICS

922160

Fire Protection

RFI 26-121

Awarded Aug 26, 2026

Awarded7

Justification of Sole Source Acquisition from Power DMS

The Florida Fire agency in Clermont, Florida, is seeking a justification for a sole source acquisition from Power DMS under solicitation RFI 26-119. This procurement action was posted on August 5, 2026, with a response deadline set for August 26, 2026. The project is managed by the SLED organization type, with Rick Casler, Assistant Chief Administration, serving as the primary point of contact and Anabel Gates as the procurement agent. The place of performance is located within the state of Florida.

FloridaFL, USA

RFI 26-119

Awarded Aug 26, 2026

State & Local7

Purchase of HazMat Response Equipment

The City of Clermont is soliciting competitive sealed bids for the purchase and delivery of various new and unused hazardous materials response equipment, rescue systems, training equipment, and related accessories to support the Clermont Fire Department. This procurement aims to enhance capabilities in hazardous materials response, technical rescue, responder safety, and ongoing training programs. Vendors must supply all necessary equipment, accessories, and documentation to ensure the products are fully operational and comply with the specified requirements. The solicitation, titled "Purchase of HazMat Response Equipment," is identified as RFB 26-095 and was posted on June 1, 2026, with a response deadline of June 25, 2026. The contract is managed by the Florida Fire Department office in Clermont, FL. Interested parties can contact the Assistant Chief of Administration, Rick Casler, or Procurement Agent, Anabel Gates, for further information. The procurement emphasizes the delivery of current-manufacture equipment suitable for immediate use in hazardous materials and technical rescue operations.

FloridaFL, USA

NAICS

423840

Industrial Supplies Merchant Wholesalers

Source portal

OpenGov

Posted Jun 1, 2026

RFB 26-095

Closed