1432 EN Co Pre Deployment Yellow Ribbon Event

Request for Quote SOLICITATION FOR SERVICE                                                           Total Pages: 4

Solicitation number:                        W912JB-26-Q-A085 Request For Quote (RFQ)

Title:                                                 1432 EN Co Pre Deployment Yellow Ribbon Event Service

Issue date:                                          13 August 2026         

Closing date:                                    31 August 2026

Contracting Office:                              USPFO-MI, 3423 N MLK JR BLVD, LANSING MI 48906

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, FAR 13 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1.0       REQUEST FOR QUOTE

1.1         The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-06. 

1.2       Set aside is 100% Small Business.

1.3       Applicable size standard is $27,750.00.

1.4       NAICS:  561920 Convention and Trade Show Organizers

1.5       Period of performance:  September 20, 2026

1.6         CLIN Structure:

1.6.1     CLIN 0001: Convention Room

1.6.2     CLIN 0002:  Meals

1.6.3    The contractor shall provide fully equipped meeting space, lunch on 20 September2026.

1.6.4    Audio/Visual: Screens and projectors shall be set up to allow presentations to be easily seen.

             One podium with one wired and one handheld microphone shall be set up in the middle of

              the room.

1.6.5    Childcare Space: Additional space for childcare shall be provided. One room with

            dividers partially open to allow older and younger kids to be in the same room while

            separated. Room must have at least 2 round tables with 8 chairs for activities. Room shall

            include 2 tables for changing diapers, 2 pac’n plays for nap time.

1.6.6    Morning Refreshments: Shall include assorted pastries, donuts, or bagels and coffee and

            Water. Additional morning refreshments numbers provide refreshments for vendors and

            Yellow Ribbon staff.

1.6.7    Lunch: Lunch will be served on 20 September 2026 in a general meeting space. Lunch    

                shall accommodate 310 people in the general meeting space and shall follow the dietary

                guidelines listed below. Lunch shall be provided buffet style outside the general

               meeting space. Additional lunch numbers provide meals for vendors and Yellow Ribbon

                staff.

1.6.8      Meals: Food and Beverage: Special dietary restrictions will be identified and

              accommodated on an as needed basis. Food and beverage charges are based upon a

              total of servings per meal. Self-serve beverage stations are preferred at each meal.

              Local government per diem meal rate for food shall apply

             http://www.gsa.gov/portal/category/100120. The General Session Room shall be used for meals.

1.6.9       Meals: Meals shall follow USDA Nutritional guidelines. All meals shall have substitutions

               substitutions available for attendees with special dietary needs. All meals will be

               All meals will be buffet style with allergens listed on place cards near each food item.

1.6.10  Buffet style meals shall be available from 11:45 am to 1:00 pm on 20 September

               2026 and shall include such items as garden salad with assorted toppings and

               dressings, meat selections, vegetables, starch selection, and vegetarian selection.

               Provide both child-friendly and adult appropriate food choices. Drinks shall consist of

                items such as water, coffee, milk, tea, and soft drinks. Self-serve beverage stations will 

                be in proximity of food distribution area to allow easy access during mealtime.

1.6.11   The Contractor shall provide the Contracting Officer Representative (COR) with the menu

                14 days prior to the event

1.6.12   Kid friendly meal options shall be delivered in the youth/child rooms for both the

               children and childcare workers. Meal options shall include plating and utensils suitable

               for use by all age groups of children.

1.7        Registration Area: Two tables with two chairs each at the entrance to the general

              Meeting space shall be provided to allow for registration.

1.7.1   Requirement details are in Attachment A - Performance Work Statement.

1.8       Applicable provisions and clauses are provided in Attachment

QUOTE FORMAT

The offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the solicitation. A statement of acknowledgement must be included in the quote to conform with all terms, conditions, provisions and clauses in the solicitation.

2.1 Company information shall include entity registration the 

2.1.1 name and address (include doing business as (dba) name),

2.1.2 point of contact information (name, email and phone number)

2.1.3 UEI and Cage codes

2.1.4 Tax identification number

2.2     The acceptable electronic format shall be compatible with Microsoft 365 or PDF Adobe.

2.3      All documents shall be labeled with the solicitation number (W912JB26QA085) and not

            be password protected

2.4       The offeror should assume the Government has no prior knowledge of its capabilities

             and experience. The Government will base its evaluation on the information presented  

             in the offeror's quote.

3.0       Volume 1- TECHNICAL CAPABILITY

3.1      The proposal shall present relevant information articulating the offeror’s proposed approach to meeting the PWS requirements. This section shall clearly demonstrate the offeror’s understanding by providing a clear description of the proposed approach to performing the work. The offeror’s description should include a clear description of all processes and procedures employed. Offerors shall provide relevant experience (for this purpose, experience refers to what an offeror has done, not how well it was accomplished) in performing proposed processes and procedures. Offers must submit a technical approach to include narrative of the quality assurance plan process.

3.2      Past performance of relevant experiences may be included as an example of how the technical approach has been previously performed. This information shall not be more than five years prior to the solicitation issuance date. 

3.3       At least one of the recent past performance references shall include performance of the same or similar requirements as those described in PWS paragraph 5.

3.4       Provide a brief description of the work performed describing the similarities between the relevant work performed in comparison to the PWS paragraph 5.

3.5       The offeror shall not rephrase or restate the requirements but shall provide convincing rationale to address how the offeror intends to meet those requirements.

3.6       Technical capability and past performance will be used for evaluation.

4.0       Volume 2- Pricing

4.1        Pricing shall be submitted in relation to the solicitation CLIN structure to include option periods if applicable.  The total extended price shall be submitted for the period of performance. Quotes without the extended price may be rendered unacceptable. 

4.1.1    The offeror shall include substantiating data of the price proposal to establish that the proposed price is reasonable and complete.  The offer should include the burdened rate of labor and the applicable classification on the Department of Labor’s Wage Determinations.   

4.1.2    Identify direct labor, other direct costs and an explanation of the escalation and how it was applied. 

4.2       If applicable, travel reimbursement will be determined by the government and not to be included in the quote. 

4.3       The offeror shall prominently list the expiration date of the pricing for a minimum of 60 days.   

 5.0      SAM REGISTRATION/JOINT VENTURE

5.1       In accordance with Class Deviation 2023-O0001 effective October 28, 2022, a small business joint venture offeror must submit, with its offer, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-8(d) and 52.212-3(b) for the following categories:  A) Small business; (B) Service-disabled veteran-owned small business; (C) Women-owned small business (WOSB) under the WOSB Program; (D) Economically disadvantaged women-owned small business under the WOSB Program; or (E) Historically underutilized business zone small business.

6.0 NIST COMPLIANCE

6.1  In accordance with DFARS 252.204-7020, the contractor shall submit a self-assessment on safeguarding covered defense information that resides in or transits through covered contractor information systems by applying network security requirements.

6.2  National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 provides 110 controls that the contractor shall self-evaluate to determine compliance.

6.3  Assessment to be submitted on Procurement Integrated Enterprise Environment (PIEE) to login to the Supplier Performance Risk System (SPRS) module prior to submitting a quote.

6.4 The assessment shall be no more than three years since reporting.

7.0  AWARD

7.1  In accordance with FAR 12.207, a firm-fixed contract shall be issued.

7.2  Date of period of performance will be September 20, 2026 unless otherwise instructed.

7.3  The contractor shall communicate with the Contracting Officer Representative (COR) to schedule the preliminary performance. 

7.4  A Pre-Performance Meeting on TEAMS will be held with the offeror’s point of contact, COR, contract administrator and contracting officer. Other company personnel can be invited to the meeting if deemed to have a role on the contract/service.

8.0 BILLING INSTRUCTIONS

8.1 Invoice terms are Net 30 days.

8.2 Invoices must be for services performed. Invoices will not be accepted for billing future services during the period of performance.

8.3 Inspection and acceptance will be at Gladstone, Michigan. 

8.4 Quantity for service purchases corresponds to the number of invoices to be submitted once per month for the time of performance.

8.5  Invoices must be submitted through Wide Area Work Flow (https://piee.eb.mil). 

8.5.1 Instructions are on clause 252.232-7006.

8.5.2 The invoiced amount for the CLIN shall not exceed the unit of issue amount.

8.5.3 Invoices shall be submitted after the service has been completed.

8.5.4 The Contracting Officer Representative (COR) has seven days to inspect the submitted invoice, and seven days to accept or reject the invoice. Once accepted, the request is submitted to the USPFO Pay Office for processing; when approved, the request is sent to DFAS for EDI transmission to the contractor.

9.0  QUOTE SUBMISSION INSTRUCTIONS

9.1   Refer to clause 52.212-1 Instructions to Offerors for preparation of the quote.  An SF1449 is not required in accordance with FAR 12.603(b).

9.2  The quote shall not contain citations or active links to internet pages.  Any linked information will not be accepted and removed from the quote.

9.3  Questions due: 18 August 2026, 12:30 pm Eastern Standard Time (EST).

Questions must be submitted via email to contact@example.gov

and contact@example.gov.

Questions will not be answered via telephone. 

9.4 It is the offeror’s responsibility to ensure all required documentation is provided in its entirety before the date and time set for closing of the solicitation.             

9.4.1 Statement of Acknowledgement

9.4.2 Volume I – Technical Capability

9.4.3 Volume 2 – Pricing

9.4.4 SF30 signed if the solicitation is amended

9.5  Quotes due: August 31, 2026 – 12:30 p.m. Eastern Standard Time (EST) 

9.5.1 Quotes must be submitted electronically to contact@example.gov

          and contact@example.gov

9.6  The Government reserves the right to require minor clarifications or to hold discussions. However, the Government may award without requesting clarification for ambiguity.