156-26-002 Human Resources Information System

The Virginia State Police has issued a Request for Information to gather details on modern Human Resources Information System solutions available in the marketplace, with the intent of informing future procurement efforts. The RFI seeks cloud-based HRIS platforms capable of supporting the full employee lifecycle, including recruitment, onboarding, position management, employee self-service, reporting, and compliance with security standards such as SOC2, ISO 27001, and GDPR. The system must facilitate integration with existing state systems like Cardinal Human Capital Management, support role-based access, multi-factor authentication, single sign-on via Okta, and ensure data ownership and retention per state policies. Vendors are asked to provide technical specifications, implementation costs, licensing models, and security certifications, but no contractual or pricing details are mandated at this stage. The RFI emphasizes security, data protection, configurability, and adaptability to agency needs, with responses due by September 23, 2025, via email to a designated contact. Notably, the document does not incorporate or reference any federal or state contract clauses, standard terms, or conditions, as it is solely an information-gathering instrument. There are no attachments, exhibits, or referenced supporting materials included in the RFI, although vendors are instructed to submit detailed technical and cost proposals in response. The procurement process is governed by Virginia law and the Virginia Freedom of Information Act, which affects the handling of proprietary information. The RFI does not specify evaluation criteria, award methodology, or performance schedules, nor does it include any specific packaging, marking, or shipping requirements. Administrative details are limited to the contact information for the point of contact, Teresa Owens, and the submission deadline, with no mention of contract type, delivery locations, or performance periods, as these will be determined in subsequent solicitations if issued.