1912-27 (RFP) Data Warehousing and Analytics

East Hartford Public Schools is soliciting proposals for a qualified vendor to design, configure, implement, and host a secure K-12 data and analytics platform. The primary objective is to establish a hosted data warehouse that serves as a single source for comparative and predictive analytics, business intelligence, and longitudinal analysis to support strategic decision-making. The scope of work includes integrating student data from multiple sources, specifically PowerSchool, DIBELS, MUNIS, and state assessment files, and providing necessary knowledge transfer to district technical staff. The anticipated implementation period is six to twelve months, followed by a 30 to 90-day stabilization period. Proposals are due by 12:00 PM on October 16, 2026, and must be submitted in a sealed envelope to the Department of Technology. Qualified vendors must demonstrate at least five years of experience in data warehousing and a successful track record of implementing similar cloud-hosted solutions for at least three organizations, with specific experience in K-12 school districts. Evaluation will be based on the overall quality of the response, relevance of experience, strength of references, and pricing, though the award may not necessarily go to the lowest bidder. The contract requires a detailed pricing structure separating one-time implementation costs from annual recurring costs for the first three years. Payments are tied to the successful completion and district acceptance of project milestones, verified through user acceptance testing. Vendors must adhere to strict data security and privacy standards, including the disclosure of all subcontractors and third-party hosting providers, and provide written certification of data destruction upon contract termination. Additionally, the successful respondent must maintain comprehensive insurance coverage with an AM Best Rating of A-VII or better and certify that they owe no delinquent taxes to the Town of East Hartford.