1912-27 (RFP) Data Warehousing and Analytics

East Hartford Public Schools is soliciting proposals under RFP 1912-27 for a qualified vendor to design, configure, implement, and host a secure K-12 data and analytics platform. The primary objective is to establish a hosted data warehouse that serves as a single source for comparative and predictive analytics, business intelligence, and longitudinal analysis to support strategic decision-making. The scope of work includes integrating student data from multiple systems, specifically PowerSchool, DIBELS, MUNIS, and state assessment files, and providing knowledge transfer to district technical staff. The anticipated implementation period is six to twelve months, followed by a 30 to 90-day stabilization period. Proposals are due by 12:00 PM on October 16, 2026. Selection is based on the overall quality of the response, relevance of experience, strength of references, and pricing, though the award may not necessarily go to the lowest bidder. Qualified vendors must have at least five years of experience in data warehousing and a proven track record of implementing similar solutions in K-12 districts. Required submissions include a detailed pricing sheet covering one-time implementation and recurring costs for the first three years, three project references, and a detailed implementation plan. The contract includes strict requirements for data security, prohibiting the monetization of district data and requiring written certification of data destruction upon termination. Vendors must disclose all subcontractors and third-party hosting providers and maintain comprehensive insurance coverage with an AM Best Rating of A-VII or better. Payments are tied to the successful completion and district acceptance of established project milestones, including the resolution of all critical defects identified during user acceptance testing. Additionally, respondents must certify they owe no delinquent taxes to the Town of East Hartford and adhere to affirmative action and equal opportunity policies.