2025-2027 Citrus Heights Community Center Preferred Caterers Request for Qualifications (RFQ)

The City of Citrus Heights is seeking to establish a Preferred Caterers List for the Citrus Heights Community Center for a two-year period from February 1, 2025, to February 1, 2027. The city intends to pre-qualify up to 10 licensed and certified catering firms to provide diverse, cost-effective services for facility renters. This is a qualifications-based solicitation rather than a fixed-price contract, meaning the city will maintain a list of competent vendors whose menus and qualifications are available to renters, though selection for the list does not guarantee a specific volume of work. To be eligible, firms must demonstrate at least three years of continuous catering experience and possess the ability to obtain a city business license and necessary health permits. Evaluation is based on staff qualifications, references, accessibility of key personnel, and the ability to meet deadlines and insurance requirements. Additionally, applicants must submit a Green Operations Plan detailing sustainable practices such as waste reduction and the use of compostable materials. Selected vendors must adhere to strict insurance mandates, including Commercial General Liability, Automobile Liability, and Professional Liability coverage, with insurers maintaining an A.M. Best rating of at least A:VII. All proposals must be submitted in physical, printed format to the Citrus Heights Community Center by October 22, 2024, at 3:00 p.m. Required submission documents include a contact information sheet, certifications, references, and the environmental plan.