21st Century Community Learning Centers (CCLC) After School Program Services

Lexington County School District One is soliciting proposals under RFP2027.2 for comprehensive staffing and program execution services to support the 21st Century Community Learning Centers (CCLC) after-school program. Funded through the Every Student Succeeds Act (ESSA), the contract requires a vendor to recruit, vet, and manage high-quality personnel to deliver academic enrichment, youth development, and family engagement services. The scope of work includes implementing District-prescribed lesson plans in STEM, literacy, math, and the arts, while maintaining strict student-to-staff ratios of 10:1 for academic support and 15:1 for enrichment. Performance is measured by key indicators, including a 95 percent quarterly staff fill rate and the ability to provide substitute coverage within two hours of an absence. The contract is estimated to run from September 30, 2026, to September 29, 2031, with an initial one-year term and options for renewal. It is structured as a Time and Materials contract with annual not-to-exceed budget caps totaling 145,000 dollars across four program sites. Award selection follows a best-value trade-off methodology, with technical qualifications accounting for 85 percent of the score and cost accounting for 15 percent. Offerors must achieve a minimum technical score of 60 out of 85 to be considered for the cost evaluation phase. Strict compliance is required regarding SLED and FBI background checks, FERPA data privacy, and federal grant regulations. Proposals must be submitted electronically via the BeaconBid portal by August 17, 2026.