#25BMS0080, High-Quality Printing - Commencement Booklets

BACKGROUND: The University at Buffalo (“University”) is the largest and most comprehensive campus in the 64-campus State University of New York system (“SUNY”). Founded in 1846, the University is a premier research-intensive public university dedicated to academic excellence. The University offers a wide range of academic programs including more than 100 undergraduate degrees, 205 master’s degrees and 94 doctoral and professional degrees. Currently there are more than 260,000 alumni taking leadership roles in communities and businesses throughout the United States, 135,000 in New York State, and in 148 countries around the world. Approximately 30,000 students attend the University. The University is a member in the prestigious Association of American Universities (“AAU”). SCOPE: The University at Buffalo, hereafter known as the “University” is submitting this Invitation for Bid (IFB) for High Quality Printing – Commencement Booklets. The Contractor shall enter into a written Contract for the printing of commencement booklets for multiple schools within the University. The Contractor must follow all page layout specifications, exactly, along with Forest Stewardship Council (FSC) certification guidelines, and imprint the correct FSC logos, as appropriate. The Contractor will pick up and deliver manuscripts, proofs, etc. in all stages of production, and deliver all finished commencement booklets in accordance with the Production Schedule in Section 2.2. METHOD OF AWARD This IFB is part of a competitive procurement process designed to serve the best interests of the University, State University of New York and the People of the State of New York. It is also designed to provide all bidders with a fair opportunity to have their services considered. The University encourages free and open competition. Whenever possible, terms, specifications, and conditions are designed to accomplish this objective, consistent with the necessity to satisfy the University’s needs. The Bidder with the lowest cost will be awarded a contract, as long as they are responsible and responsive to this IFB. The University reserves the right to make awards within ninety (90) days after the date of the bid opening. During which period, bids shall not be withdrawn unless the bidder specifically states in the bid that acceptance thereof must be made within a shorter specific time. Only proposals judged to be responsive to the submission requirements set forth in this IFB will be considered. The Proposal must be expressly clear as to whether or not the Bidder can satisfy each point of the IFB specifications. The Bidder must describe how they will provide the services specified to satisfy the stated requirements or conditions. Timeline: IFB Issue Date: Dec 15, 2025 at 3:00pm EST Question Due: Jan 6th, 2026 at 12:00pm EST Submission Date: Jan 13th, 2026 at 2:00pm EST