26-002 Landscaping Services

The City of Flowery Branch is seeking sealed bids from qualified contractors to provide comprehensive landscaping services across multiple municipal locations for a one-year period. The scope includes mowing, pruning, weed control, seasonal flower installation, mulching, and related maintenance activities aimed at maintaining and enhancing the appearance of city properties. Bids are due by November 18, 2025, at 10:00 a.m. EST, and must remain valid for 90 days. The procurement process emphasizes strict adherence to submission protocols, including sealed packaging, proper labeling, and exclusive communication through designated city officials, specifically Nancy Rodriguez from the Finance Department. The city reserves the right to reject any or all bids that are nonresponsive, nonconforming, or deemed not in its best interest, and may negotiate or modify service scope prior to award. The contract is governed by the city’s own procurement policies rather than federal or state clauses, with no explicit FAR clauses incorporated. Bidders are required to submit an itemized cost proposal covering tasks such as labor, materials, and equipment for the 12-month period, with provisions for potential price escalations and additional work at competitive rates. The evaluation criteria focus on the bidder’s experience, capacity, past performance, compliance with licensing and environmental standards, and overall responsibility, rather than solely on price. The bid process includes mandatory pre-bid meetings, site visits, and acknowledgment of all addenda. Contract administration details specify that all communications, invoicing, and payments are managed through the city’s Finance Department, with no detailed procedures for invoicing platform or payment schedule provided. The scope of work emphasizes quality, use of EPA-approved chemicals, licensed personnel, and adherence to specifications, with inspection and acceptance primarily at the municipal sites, subject to the city’s discretion. The solicitation also includes requirements for background checks for personnel, nondiscrimination commitments, and disclosures of criminal history, ensuring responsible contractor conduct throughout the contract term.