26-350SOS-COMM3-B-50973 | Replenish specialty paper

The Illinois Secretary of State is soliciting quotes under solicitation number 26-350SOS-COMM3-B-50973 to replenish specialty paper supplies. The procurement is awarded by line item to the responsive and responsible bidder offering the lowest price. Required materials include 300,000 sheets of 17.5 x 22.5 white smooth finish husky opaque offset paper, 75,000 sheets of 11 x 17 white R-bond paper featuring a physical watermark state seal, 100,000 sheets of 11 x 17 white recycled long grain paper, and 100,000 sheets of 11 x 17 goldenrod uncoated offset paper. The initial contract term runs from execution through June 30, 2026, with a potential maximum term of ten years including renewals. Deliveries are FOB Destination to the Illinois Secretary of State Communications office in Springfield, Illinois, and must be completed within four weeks of an order. Vendors must provide manufacturer warranties transferred to the agency and maintain comprehensive insurance coverage, including general commercial liability of 1 million dollars per occurrence and 2 million dollars aggregate. The contract is subject to the availability of funds and requires compliance with the Illinois Procurement Code, including ethics training and various state certifications. Invoicing occurs upon contract completion unless otherwise specified, with a deadline of July 31 for expenses incurred through June 30.