26-422DNR-ILSTM-B-51921 | IL State Museum - IL History Day 2026 Venue and Catering - small purchase with sole source condition

Solicitation 26-422DNR-ILSTM-B-51921 is a small purchase with a sole source condition issued by the Illinois State Museums for venue and catering services for the Illinois History Day 2026 event. The contract is based at the Crowne Plaza in Springfield, Illinois, with a total estimated value of 33,850.00 dollars, of which a 2,500.00 dollar deposit has already been paid. The scope of work includes facility access to Plaza G-J, 1,2 on April 26 and May 3, 2026, and the use of the Diamond/Sapphire rooms for an exhibition hall on April 27, 2026. Catering requirements consist of breakfast buffets and various boxed lunches provided in the Emerald Ballroom on April 27 and May 4, 2026. The agreement is governed by the Illinois State Standard Terms and Conditions version 23.2, requiring compliance with the Illinois Procurement Code and the State Prompt Payment Act. The vendor must maintain specific insurance coverages, including 1,000,000 dollars per occurrence for general commercial and auto liability, and provide worker's compensation insurance as required by law. Key contractual obligations include paying prevailing wages for food services, adhering to strict confidentiality and employment restrictions regarding state employees, and indemnifying the state against negligent performance or intellectual property infringements. Payment is contingent upon the availability of funds, and the state reserves the right to terminate the contract if appropriations are not made by the Illinois General Assembly or federal funding sources.