26-551HDA-FINAN-B-50253 | IHDA Human Resources Information System (HRIS) RFP (Reissue)

The Illinois Housing Development Authority (IHDA) has issued a reissued Request for Proposal (RFP) for a Human Resources Information System (HRIS) to support its Human Resources functions. The solicitation, posted on December 5, 2025, invites vendors to propose comprehensive HRIS solutions accommodating an employee headcount of 350 over a 10-year period. Key components of the system include modules for payroll, time and attendance tracking, employee performance reviews, benefits administration, applicant tracking, customer service, reporting, learning management, implementation, training, hosting, technical support, data storage, professional services, and ongoing maintenance and support. Vendors must submit detailed pricing through a provided Excel pricing table without altering any formulas and must comply with Illinois state procurement standards and security requirements for cloud hosting per the Department of Innovation and Technology’s (DoIT) terms and conditions, including robust data security, compliance certifications, breach notification protocols, and adherence to enterprise security and accessibility policies. In addition to technical and pricing proposals, vendors are required to demonstrate commitment to diversity, equity, and inclusion (DEI) consistent with Illinois state procurement mandates. This includes meeting Business Enterprise Program (BEP) goals, subcontracting with women-, minority-, and persons with disabilities-owned businesses, and contributing to DEI spending and staffing efforts. Vendor responses must include thorough documentation supporting DEI claims, as well as certifications verifying vendor registration status through the Illinois Procurement Gateway for those previously registered or a completed vendor disclosure form for those not yet registered. The state emphasizes transparency and compliance with labor laws, lobbying disclosures, and ongoing contractual obligations. The solicitation is managed by Illinois Human Resources with a primary contact designated for vendor inquiries, and all submissions and documentation are to be coordinated through the Illinois BidBuy system.