27-588IEMA-DIVNU-B-54600 | EMA - Linear Positioning System for Gamma Calibrators

The Illinois Emergency Management Agency and Office of Homeland Security, through the Division of Nuclear Safety, is soliciting bids for a Linear Positioning System (LPS) for gamma calibrators. The system is designed to provide precise and repeatable positioning of radiation detection instruments along a beam axis and centerline to support laboratory calibration and testing. Key technical requirements include a stepper-motor driven X-axis with a minimum linear travel of 9 meters and 1 mm positioning accuracy, and a Z-axis with a minimum travel of 30 cm below the beam centerline. The vendor must provide a high-capacity instrument platform and an irradiator mounting stand, ensuring the construction is mechanically rigid to minimize vibration and sag. All equipment must be delivered to 1301 Knotts Street in Springfield, Illinois, and must be capable of passing through a 48-inch nominal doorway, with a final installation and acceptance deadline of June 30, 2027. The contract will be awarded to the responsive and responsible bidder who submits the lowest overall total price via the BidBuy portal. Bidders must provide financial disclosures, standard certifications, and an offer document, and must maintain specific insurance coverages, including $1,000,000 per occurrence for general commercial and auto liability. The agreement is subject to the Illinois Freedom of Information Act and the State Prompt Payment Act, with a 12-month warranty required for supplies. The State reserves the right to terminate the contract for convenience with 30 days' notice, and the contract is contingent upon the availability of funds. Bids must remain firm for 90 days from the opening date.