3202600180 BET Vending Multiple Locations

The Texas Workforce Commission is seeking qualified vendors to provide comprehensive beverage and snack vending machine services across multiple locations in Texas, including Abilene, Amarillo, Brownwood, Fort Stockton, Nacogdoches, San Antonio, Victoria, and Waco, under the Business Enterprises of Texas program. The contract requires vendors to install, maintain, and service vending equipment to ensure all machines operate in first-class condition, with strict standards for cleanliness, mechanical reliability, and regulatory compliance. All products must be prepackaged, carry clear expiration dates, and be labeled with professional signage that includes the vendor’s name, contact information, and refund procedures. Handwritten labels or decals are prohibited, and waste must be removed after each service visit. Vendors must comply with ADA, OSHA, state tax and insurance laws, and all applicable federal, state, and local food handling regulations. The contract term is set to begin upon full execution and expire on August 31, 2027, with a potential one-time two-year renewal at TWC’s sole discretion. All machines must be installed and operational within 30 days of the contract start date, and vendors must coordinate changeovers with outgoing providers and TWC staff, submitting a finalized schedule at least 30 days prior to commencement. The contract operates on a commission-based model where vendors pay TWC a percentage of Net Sales—calculated by dividing Gross Sales by the Texas sales tax rate factor of 1.0825—as the primary form of financial remittance. Evaluation for award is based on a best-value approach, with commission percentage weighted at 50%, technical approach at 40%, and past performance, qualifications, and experience at 10%. Respondents must submit location-specific proposal forms and commission rates for each service area, along with financial questionnaires, references, technical approaches, and detailed equipment information. All submissions must be uploaded through the TWC Procurement Portal by the deadline of July 6, 2026, and failure to meet minimum qualifications or pass initial compliance screening results in disqualification. Vendors are required to provide original certificates of insurance naming TWC as both additional insured and certificate holder, secure performance and payment bonds as specified, and disclose any past contractual remedies, disciplinary actions, legal restrictions, or litigation. Key personnel must be identified with resumes, and any change in ownership during the contract term must be reported 30 days in advance. Commission payments are due no later than the fifth day of the second month