5 Day Janitorial G0200 Elgin

The contract for five-day janitorial services at the G0200 facility located at 777 South State Street, Elgin, Illinois, is issued by Illinois Central Management Services and is set aside for small business vendors actively registered in the Illinois Procurement Gateway at the time of bid opening. The scope requires the vendor to provide comprehensive cleaning services five days a week, primarily after business hours, including restroom sanitation, floor maintenance, waste and recycling removal, window and furniture cleaning, and other scheduled tasks on a routine and as-needed basis. The contract emphasizes compliance with all applicable laws, environmental standards, and prevailing wage laws, with all labor, materials, and equipment supplied by the vendor. Performance is to be monitored through detailed work plans submitted within five days of contract award, with monthly invoicing and certification of service quality, and the contract duration spans from November 1, 2025, or the last signature date through October 31, 2031, with provisions for possible extensions or additional sites. The procurement process is conducted via an Invitation for Bid (IFB) methodology, awarding to the lowest responsive and responsible bidder based on price, responsiveness, and responsibility criteria. The evaluation prioritizes compliance with submission instructions, legal and financial responsibility, past performance, and adherence to certification requirements, with no explicit weighting or adjectival ratings assigned. The contract incorporates Illinois statutes and administrative codes governing procurement, equal opportunity, and responsible conduct, with no specific federal FAR clauses referenced. Bidders must submit all proposals electronically through the BidBuy system, including required disclosures, certifications, and attachments, by the specified deadline. The contract also mandates mandatory pre-bid walk-through attendance, detailed performance schedules, and strict adherence to security, background checks, and staffing requirements, ensuring the facility’s security and service quality. Payment procedures involve monthly invoicing in arrears, certification of service, and compliance with the State Prompt Payment Act, with the potential use of federal funds disclosed at award. Overall, the contract emphasizes legal compliance, responsible performance, and transparent procurement procedures aligned with Illinois state regulations.