60-M0087-26-CP158 - BRAIN Core Subscription & Updates Bundled with 3 Years of Basic Maintenance

The City of Santa Fe, New Mexico, through its Facilities Division, has issued a sole-source solicitation for a three-year subscription to the proprietary BRAIN Core software platform provided by GridWatch LLC, bundled with comprehensive basic maintenance services. The contract, identified as 60-M0087-26-CP158, is valued at $201,228.75 and covers scheduled and ad hoc software upgrades, bug fixes, security patches, and ongoing technical support through a ticketing system with defined service level agreements—P1 incidents require a 24-hour response, P2 a 48-hour response, and P3 cases are addressed within five business days. The three-year performance period runs from September 1, 2026, to August 31, 2029, with the entire fee due in a single invoice on July 1, 2026, payable net 60 days. The acquisition is justified under New Mexico statute as a sole-source procurement due to the proprietary nature of the BRAIN software, with vendor documentation affirming that no comparable alternatives exist in the market. Performance is to be delivered remotely via cloud infrastructure, with the City of Santa Fe as the sole place of performance and no physical delivery or packaging requirements applicable. The contract includes confidentiality and indemnification obligations, prohibits assignment without written consent, and necessitates formal change control for any new integrations or feature enhancements beyond the base scope. No formal FAR clauses, CLINs, or federal invoicing systems like WAWF are involved; the procurement was conducted administratively under state law without competitive bidding, relying on a signed sole source justification from GridWatch LLC. Payment and administrative oversight are managed by the City’s Procuring Office, with primary point of contact Lisa Kahahane and supporting personnel including Kristy Miera and Caryn Grosse serving in administrative capacities, though formal COR or COTR designations are not specified.