Optima case tracker system

The Florida Statewide Guardian ad Litem Office is renewing its sole-source licensing agreement with Evinto Solutions for the Optima case management tracking system through June 30, 2027, under a one-year contract valued at $180,600, subject to fund availability. This Software-as-a-Service (SaaS) renewal is authorized under Chapter 60A-1.045 of the Florida Administrative Code and relevant state statutes, as Optima is a proprietary system with no commercially available alternative, making competition impossible. The system is critical for recording and managing case-related activities for children represented by GALs across Florida, supporting approximately 11,000 users statewide. Performance is expected to occur entirely within Florida, with no physical delivery required as the system is cloud-based, and acceptance is implied to be based on continued operational access and maintenance by the vendor. The solicitation, numbered PUR_7776, was posted on May 18, 2026, with responses due by June 9, 2026, and award is expected shortly before the July 1, 2026, start date. Contract administration is overseen by Kristen Solomon of the Justice Administrative Commission, who serves as the primary point of contact, though formal designation of a COR, COTR, or PCO is not explicitly stated. No competition, evaluation factors, pricing breakdowns, inspection criteria, or special requirements beyond the justification of exclusivity are documented, and no attachments, representations, or certifications from the vendor are included in the provided materials. The procurement is conducted as a single-source firm-fixed-price acquisition with no option periods, and all activities align with Florida’s statutory framework for proprietary software procurement.