85727B0017-DOC - Shelf Stable Foods

The New York City Department of Citywide Administrative Services, on behalf of the Department of Correction, is soliciting bids for a one-year requirements contract to supply and deliver shelf-stable foods. The procurement is divided into multiple classes, including canned fruits and vegetables, dry goods, and canned meat and fish. Awards may be made by item or class to the responsible bidder offering the most favorable price. All proposals must be submitted electronically through the PASSPort system, and bidders must complete all required fields in the bid sheet to avoid being deemed non-responsive. Deliveries are made FOB Destination, primarily to the Rikers Island Central Freezer in East Elmhurst, though vendors must account for potential deliveries anywhere within New York City. Goods must be delivered within 30 calendar days of an order, with delivery windows restricted to Monday through Friday between 6am and 12pm. The contract mandates strict adherence to FDA and USDA labeling and packaging standards, including tamper-evident packaging and specific nutrition labeling. Additionally, vendors must comply with Executive Order 8 regarding Good Food Purchasing and provide certifications for any items designated as halal or kosher. Payment is processed via electronic funds transfer within 30 days of invoice receipt or goods acceptance. The City's Bureau of Quality Assurance is responsible for inspecting deliveries at the point of delivery or at the manufacturer's plant to ensure compliance with regulatory standards and product specifications. Non-conforming goods must be removed by the seller within 48 hours of notification. Vendors are also required to maintain driver enrollment in the New York State License Notification System for all city-contracted vehicles.