Actuarial Services & Consulting for Fire, PD, and Civilian Plan

The City of El Paso has issued a solicitation for Actuarial Services & Consulting for Fire, Police, and Civilian Plans, with the solicitation number 2024-0620R Addendum 1. The contract process includes a series of key milestones starting with the release of the bid on July 23, 2024, followed by a non-mandatory pre-proposal conference scheduled for July 31, 2024, at 10:00 A.M. Mountain Standard Time. Vendors are encouraged to submit questions by August 7, 2024, with responses provided by August 14, 2024. The bid opening will occur on August 28, 2024, at 2:30 P.M., with the process being conducted virtually due to COVID-19 restrictions. The evaluation phase is slated for September 2024, leading to an anticipated contract award around November 2024. All submissions must be mailed or hand-delivered to the City’s Purchasing & Strategic Sourcing Department at the specified address. The procurement process requires vendors to comply with various legal and ethical documentation, including IRS Form W-9 for tax identification, a Non-Collusion and Business Disclosure Affidavit, and Conflict of Interest Questionnaires (Form CIQ) to disclose any relationships or interests with local government officers. Additional certifications include a Boycotting Energy Companies Certification and adherence to Texas House Bill 1295 regarding the Disclosure of Interested Parties (Form 1295), which must be filed electronically and submitted with proposals. Vendors must also complete subcontractor identification forms if applicable and certify that they are not on any debarment lists or involved in any indebtedness to the City exceeding specified thresholds. The City reserves the right to adjust the Schedule of Events as necessary and will communicate any amendments accordingly, ensuring a transparent and compliant procurement process.